Contract Administrator & Estimator | AU | Remote

Staff Domain Inc; Mabalacat; Hybrid; PHP 3,801,000 - 5,143,000; Full time

Benefits offered by this job

HMO, Dental, and Life Insurance foryou

Paid Leaves

Employee Engagement Activities

Job summary

Staff Domain Inc. is seeking an experienced Contract Administrator / Estimator to join our hybrid team for Melbourne-based projects, with work from the PH time zone.

The role combines contract administration and estimating across multiple ventures, liaising with directors, project managers, site managers, subcontractors and suppliers. You will help with procurement, cost control, variations, invoices, and documentation, while maintaining accurate records and identifying process improvements.

Qualifications

• Minimum experience in estimating or contract administration in construction.
• Experience in residential/commercial construction or engineering settings.

Responsibilities

• Assisting with procurement and subcontractor engagement
• Preparing purchase orders, subcontractor documentation and project correspondence
• Monitoring project costs against budgets
• Processing and reviewing variations and supporting documentation
• Assisting with progress claims, invoices and payment schedules
• Maintaining project records and contract documentation
• Communicating with subcontractors, suppliers, consultants and clients
• Assisting Project Managers and Site Managers with commercial and administrative matters
• Maintaining accurate project information across company systems
• Identifying opportunities to improve estimating, procurement and administration processes
• Preparing and reviewing construction estimates and quotations
• Reviewing architectural, structural and consultant documentation
• Preparing take-offs, scope of works and trade packages
• Obtaining and comparing subcontractor and supplier quotations
• Assisting with tender preparation and submissions
• Identifying scope gaps, discrepancies and potential cost issues

Skills

Contract administration

Estimating

Construction industry

Communication

Microsoft Excel

Tools

Bluebeam

Wunderbuild

Job description

Setup and Location: Hybrid/ WFH

Work Schedule: 8:30 AM-5:30 PM (AEST) | 6:30 AM-3:30 PM (PH Time)

Employment Type: Full-time

Ready to do work that actually excites you?

Melbourne-based construction company delivering premium residential builds, commercial fit-outs and unique commercial and industrial projects.

We work across multiple projects at any one time, with a strong focus on quality, project coordination and practical construction outcomes.

We are looking for an experienced Contract Administrator / Estimator to join our team and support the administration and estimating of projects from tender through to completion.

This role combines contract administration and estimating, making it suitable for someone who understands both the commercial and practical sides of construction. You will work closely with the Directors, Project Managers, Site Managers, subcontractors, suppliers and consultants to assist with pricing, procurement, project documentation and cost control across multiple projects. The role will suit someone who is organised, commercially minded and comfortable taking ownership of their work.

What You’ll Do

You’ll be the kind of person who:

• Assisting with procurement and subcontractor engagement
• Preparing purchase orders, subcontractor documentation and project correspondence
• Monitoring project costs against budgets
• Processing and reviewing variations and supporting documentation
• Assisting with progress claims, invoices and payment schedules
• Maintaining project records and contract documentation
• Communicating with subcontractors, suppliers, consultants and clients where required
• Assisting Project Managers and Site Managers with commercial and administrative matters
• Maintaining accurate project information across company systems
• Identifying opportunities to improve estimating, procurement and administration processes
• Preparing and reviewing construction estimates and quotations
• Reviewing architectural, structural and consultant documentation
• Preparing take-offs, scope of works and trade packages
• Obtaining and comparing subcontractor and supplier quotations
• Assisting with tender preparation and submissions
• Identifying scope gaps, discrepancies and potential cost issues

Requirements

What You Bring

We’re looking for someone with:

• Previous experience in estimating, contract administration or a similar construction role
• Experience within the residential or commercial construction industry or Engineering industry
• Good understanding of construction processes, materials and trades
• Advantage to have Wunderbuild as primary platform, with Bluebeam for some projects.
• Preferred qualifications: quantity surveyor, engineer, architect, construction management, or accounting background.
• Ability to read and interpret architectural and engineering drawings
• Strong attention to detail and numerical accuracy
• Good understanding of subcontractor quotations and scopes
• Strong organisational and time management skills
• Confident communication with subcontractors, suppliers and internal teams
• Ability to manage multiple projects and competing deadlines
• Strong Microsoft Excel skills
• Experience with construction or project management software is highly regarded

Benefits

Why You’ll Love Working Here

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!.