Contract Administration Assistant

Oriental Consultants Philippines, Inc.; Manila; On-site; PHP 420,000 - 650,000; Full time

Job summary

Oriental Consultants Philippines, Inc. is seeking a Contract Administration Assistant to support contract administration functions, including preparation, review, coordination, and maintenance of contracts and related documentation. The role emphasizes compliance with contractual requirements and company procedures.

The ideal candidate will have exposure to FIDIC contracts, strong administrative skills, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Bachelor’s degree in Engineering, Business, Law, or related field.
• At least 5 years of experience in contract administration.
• With proven experience in civil contracts.
• Knowledgeable in contract documentation, variations, claims, and compliance.
• Strong documentation, coordination, and reporting skills.
• Proficient in MS Office.
• Detail-oriented and able to work under minimal supervision.

Responsibilities

• Editing, revising, formatting, and styling documents as required on site.
• Maintain a database and record of correspondences issued and received for the site.
• Monitor deadlines for issuance of documents and correspondences and remind Experts to ensure timely issuance.
• Arrange meetings and prepare minutes for meetings led by site Experts.
• Assist in implementing administrative and logistics tasks including timesheets, leave forms, and coordination with other teams.

Skills

Detail-oriented

Contract administration

Education

Bachelor’s degree in Engineering, Business, Law, or related field

Tools

MS Office

Job description

We are seeking a highly organized and detail-oriented Contract Administration Assistant to support our client’s contract administration function. The role will assist in the preparation, review, coordination, and maintenance of contracts and related documentation, ensuring compliance with contractual requirements and company procedures. The ideal candidate will have exposure to FIDIC contracts, strong administrative skills, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Tasks And Responsibilities:

1. Editing, revising, formatting, and styling documents and correspondences as required by Pro-A and Pro-B Experts assigned on site.
2. Maintain a database and record of correspondences issued and received by for the site.
3. Monitor deadlines for issuance of documents and correspondences and remind CFPSC Pro-A and Pro-B Experts assigned to ensure such documents are issued on time and without delay.
4. Arrange meetings and prepare minutes for meetings led by CFPSC Pro-A and Pro-B Experts assigned for the site.
5. Assist Chief Contract-Financial Manager in the implementation of administrative and logistics tasks including but not limited to preparation of Timesheets, OB forms, leave forms, DARs, and coordination with other GCR teams.

Requirements:

• Bachelor’s degree in Engineering, Business, Law, or related field
• At least 5 years of experience in contract administration
• With proven experience in civil contracts
• Knowledgeable in contract documentation, variations, claims, and compliance
• Strong documentation, coordination, and reporting skills
• Proficient in MS Office
• Detail-oriented and able to work under minimal supervision