Construction VA

Remotee; Manila; Remote; PHP 2.650.000 - 4.101.000; Vollzeit

Benefits dieser Stelle

16 Days PTO

10 Paid Public Holidays per year

Day shift (AEST)

Quarterly Performance Bonus

Work from home, full-time

Zusammenfassung

Remotee is seeking a meticulous Construction Virtual Assistant to support an Australian builder with admin, scheduling and client communications, keeping projects on track. You will manage emails, calls and calendars, coordinate trades and site inspections, and maintain project files and documentation, all from a remote, full-time position aligned to AEST hours.

This role suits someone organized who enjoys juggling multiple deadlines and building strong relationships with trades, suppliers and

Qualifikationen

• 1-2+ years as a Virtual Assistant or admin role, ideally in construction
• Familiarity with Australian construction terms and processes is valued
• Experience with construction or job management software (Buildxact, Tradify, Simpro, ServiceM8)
• Excellent written and spoken English communication skills

Aufgaben

• Manage emails, calls and calendars for the builder or project manager
• Update clients on job progress and respond to queries
• Keep project files, permits, contracts and site documents organised
• Schedule trades, subcontractors and site inspections
• Follow up with suppliers on quotes, orders and delivery dates
• Track project timelines and flag delays
• Prepare and send quotes, invoices and variations; assist basic bookkeeping; assist with permits and data entry in construction software

Kenntnisse

English communication

Organisation

Multitasking

Communication with trades

Tools

Buildxact

Tradify

Simpro

ServiceM8

Jobbeschreibung

Role: Construction Virtual Assistant

Benefits

• 16 Days PTO
• 10 Paid Public Holidays per year
• Day shift (AEST)
• Quarterly Performance Bonus
• Work from home, full-time

Job Brief

Remotee is seeking an organised and proactive Construction Virtual Assistant to support an Australian builder or project manager with the administrative, scheduling and client-communication work that keeps projects running smoothly and on time.

You’ll be the builder’s right hand for the day-to-day admin side of the business — managing emails, calls and calendars, scheduling trades, subcontractors and site inspections, and keeping suppliers, clients and project documentation on track. This is a varied, detail-heavy role suited to someone who enjoys juggling multiple moving parts and keeping a construction project’s paperwork and communication running like clockwork.

Mandatory Requirements

• 1-2+ years’ experience as a Virtual Assistant or in an administrative role, ideally within construction, trades or property.
• Familiarity with Australian construction terms and processes highly regarded.
• Experience with construction or job management software (e.g. Buildxact, Tradify, Simpro, ServiceM8) highly regarded.
• Excellent written and spoken English communication skills.
• Highly organised and detail-oriented, with the ability to juggle multiple jobs and priorities at once.
• Comfortable communicating with tradies, suppliers and homeowners.

Nice to Have

• Xero or MYOB experience.
• Basic ability to read plans or drawings.
• Experience with estimating or quantity take-offs (working out materials and costs from plans).

Responsibilities

Admin & Communication

• Manage emails, calls and calendars for the builder or project manager.
• Update clients on job progress and respond to their queries.
• Keep project files, permits, contracts and site documents organised.

Scheduling & Coordination

• Schedule trades, subcontractors and site inspections.
• Follow up with suppliers on quotes, orders and delivery dates.
• Track project timelines and flag delays.

Financial & Documentation Support

• Prepare and send quotes, invoices and variations (changes to the original job scope, usually with added cost).
• Support basic bookkeeping, such as matching invoices and chasing payments (often in Xero).
• Help with council or building approval paperwork (permits needed before work starts).
• Enter and update data in construction software (e.g. Buildxact, Tradify, Simpro, ServiceM8).

What’s on Offer?

• Full-time, long-term remote role supporting an Australian construction/building business.
• Stable, day-shift schedule aligned to Australian business hours
• Competitive salary
• Annual and public holiday leave.
• Quarterly Performance Bonuses
• Genuine opportunity to build deep familiarity with the Australian construction industry.