Construction Operations Administrator (WonderBuild & Xero)

BruntWork; Philippines; Remote; PHP 300,000 - 540,000; Full time

Benefits offered by this job

Permanent work-from-home setup

Immediate hiring

Health insurance coverage for eligible

Job summary

BruntWork is seeking a Construction Operations Administrator to streamline daily workflows, manage critical data, and build efficient systems that reduce owner-operator admin workload while supporting growth. You will oversee financial and project data within WonderBuild, coordinate communications with suppliers and clients, and drive process improvements through technology.

The role emphasizes independent work, strong organizational skills, and a proactive approach to adopting new tools such as

Qualifications

• Proven experience in administrative, financial, or operations support roles.
• Comfort with job management and accounting software.
• Experience with data entry, reconciliations and reporting.
• Proactive attitude toward adopting new technologies, including AI.
• Strong written and verbal communication and attention to detail.
• Ability to work independently with minimal supervision.

Responsibilities

• Enter and maintain all project data in WonderBuild, including new jobs, variations and costs.
• Process and approve timesheets in WonderBuild.
• Generate job costing and profitability reports from WonderBuild.
• Perform regular data integrity checks to maintain single source of truth.
• Coordinate supplier communications for orders, deliveries and invoicing.
• Assist with payroll data and financial administration tasks.

Skills

Administrative experience

Financial processing

Operations support

Tech-savviness

Communication skills

Independent worker

Problem solving

Accounting basics

Tools

WonderBuild

Procore

BuildExact

MYOB

Xero

Job description

Job Overview

We're looking for a Construction Operations Administrator to streamline daily operations, manage critical data and communications, and build efficient systems that reduce owner-operator administrative workload and support business growth.

Schedule

• Monday - Friday, 8:00 AM - 5:00 PM AEST (40 work hours per week)

Responsibilities

Financial Administration

• Manage and process incoming supplier invoices, ensuring accurate entry and matching within job management and accounting software (WonderBuild, MYOB, and Xero).
• Support the seamless transition and integration of financial data from MYOB to Xero.
• Perform regular bank and credit card statement reconciliations.
• Assist with payroll preparation by accurately processing and submitting timesheet data.
• Handle general financial administration tasks, including bill management and payment scheduling.

Inbox and Communications Management

• Triage and manage main email inboxes, drafting routine responses and escalating critical communications when necessary.
• Coordinate with suppliers regarding material orders, deliveries, and invoicing queries.
• Manage client communication touchpoints, including project progress updates and scheduling.

Project and Job Management

• Accurately enter and maintain all project-related data, including new jobs, variations, and costs, within WonderBuild.
• Process and approve team timesheets efficiently within WonderBuild.
• Generate regular job costing and profitability reports from WonderBuild to provide key business insights.
• Conduct regular data integrity checks to ensure WonderBuild remains the single source of truth for project information.

Technology and Process Improvement

• Drive the implementation and ongoing use of AI tools, such as Claude, to support process automation and systemization.
• Identify opportunities to streamline workflows and improve operational efficiency through technology.

Documentation and Knowledge Management

• Document existing administrative and operational workflows into clear and practical Standard Operating Procedures (SOPs).
• Create and maintain a searchable knowledge base containing key operational details, supplier information, and client preferences.

Requirements

• Proven experience in an administrative, financial, or operations support role, ideally within the construction or trades industry.
• Proficiency in job management software such as WonderBuild, Procore, or BuildExact, and accounting software such as MYOB and Xero.
• Demonstrated tech-savviness and a proactive approach to adopting and leveraging new technologies, including AI tools for systemization.
• Exceptional organizational skills and meticulous attention to detail, particularly in financial data entry and reconciliations.
• Strong written and verbal communication skills for email management, supplier coordination, and client interactions.
• Ability to work independently, take initiative, and drive projects forward with minimal supervision.
• Strong problem-solving skills, with the ability to translate undocumented or informal processes into clear, structured procedures.
• Basic understanding of accounting principles and financial administration.
• Commitment to maintaining the business's reputation and supporting growth through efficiency and systemization.

Independent Contractor Perks

• Permanent work-from-home setup
• Immediate hiring
• Health insurance coverage for eligible locations

Pay can be received in USD if you have a USD account.