Construction Project Admin & Operations Coordinator

D2B; Metro Manila; Remote; PHP 600,000 - 900,000; Full time

Job summary

UBS Mildura is seeking a detail-oriented Construction Administration & Operations Coordinator to provide critical administrative and operational support across multiple construction projects. You will manage supplier invoice workflows, coordinate project documentation, and support Project Managers to keep actions and costs on track.

Proficiency with Buildxact, Xero and Microsoft 365 is preferred, along with strong organisation and file management in OneDrive.

Qualifications

• Experience in Construction Administration, Project Administration, Operations Coordination, or Accounts Administration.
• Strong knowledge of Xero and cloud-based document management.
• Familiarity with Buildxact or similar construction software.

Responsibilities

• Process and code supplier invoices using Buildxact and transfer data to Xero.
• Coordinate project documentation and support Project Managers.
• Manage shared inboxes, organize emails and follow up on actions.
• Maintain organised project records using OneDrive and ensure systems are up to date.

Skills

Construction Admin

Project Admin

Operations Coord

Accounts Admin

Invoice Processing

Supplier Coordination

Documentation Management

Tools

Buildxact

BuildPass

Xero

Microsoft 365

OneDrive

Job description

UBS Mildura is seeking a detail-oriented Construction Administration & Operations Coordinator to provide critical administrative and operational support across multiple construction projects. You will manage supplier invoice workflows, coordinate project documentation, and support Project Managers to keep actions and costs on track.

Proficiency with Buildxact, Xero and Microsoft 365 is preferred, along with strong organisation and file management in OneDrive.