Construction VA

Remotee; Manila; Remote; PHP 1,951,000 - 2,602,000; Full time

Benefits offered by this job

Leave: 16 Days PTO

Public Holidays: 10 Paid Public

Shift: Day shift (AEST)

Bonus: Quarterly Performance Bonus

Location: Work from home, full-time

Job summary

Remotee is seeking an organised Construction Virtual Assistant to support an Australian builder with admin, scheduling and client-communication tasks. You will manage emails, calls and calendars, schedule trades and maintain project documentation to keep projects on time.

The role emphasizes proactive communication with tradies, suppliers and homeowners, with a focus on detail and multi-tasking in a remote, day-shift setup aligned to Australian business hours.

Qualifications

• 1-2+ years as a Virtual Assistant or admin role, preferably in construction/trades.
• Familiarity with Australian construction terms and processes is highly regarded.
• Experience with construction/job management software (Buildxact/Tradify/Simpro/ServiceM8) is highly regarded.
• Excellent written and spoken English communication skills.

Responsibilities

• Manage emails, calls and calendars for the builder or project manager.
• Update clients on job progress and respond to queries; keep files organized.
• Schedule trades, subcontractors and site inspections; track timelines and flag delays.

Skills

Virtual Assistant

Organization

English Communication

Tools

Buildxact

Tradify

Simpro

ServiceM8

Job description

Pinned

• Manila, Metro Manila, Philippines
• Full-Time
• Remote

Job Description

Construction Virtual Assistant

Benefits

• Leave: 16 Days PTO
• Public Holidays: 10 Paid Public Holidays per year
• Shift: Day shift (AEST)
• Bonus: Quarterly Performance Bonus
• Location: Work from home, full-time

Job Brief

Remotee is seeking an organised and proactive Construction Virtual Assistant to support an Australian builder or project manager with the administrative, scheduling and client-communication work that keeps projects running smoothly and on time. You'll be the builder's right hand for the day-to-day admin side of the business — managing emails, calls and calendars, scheduling trades, subcontractors and site inspections, and keeping suppliers, clients and project documentation on track. This is a varied, detail-heavy role suited to someone who enjoys juggling multiple moving parts and keeping a construction project's paperwork and communication running like clockwork.

Mandatory Requirements

• 1-2+ years' experience as a Virtual Assistant or in an administrative role, ideally within construction, trades or property.
• Familiarity with Australian construction terms and processes highly regarded.
• Experience with construction or job management software (e.g. Buildxact, Tradify, Simpro, ServiceM8) highly regarded.
• Excellent written and spoken English communication skills.
• Highly organised and detail-oriented, with the ability to juggle multiple jobs and priorities at once.
• Comfortable communicating with tradies, suppliers and homeowners.

Nice to Have

• Xero or MYOB experience.
• Basic ability to read plans or drawings.
• Experience with estimating or quantity take-offs (working out materials and costs from plans).

Responsibilities

Admin & Communication

• Manage emails, calls and calendars for the builder or project manager.
• Update clients on job progress and respond to their queries.
• Keep project files, permits, contracts and site documents organised.

Scheduling & Coordination

• Schedule trades, subcontractors and site inspections.
• Follow up with suppliers on quotes, orders and delivery dates.
• Track project timelines and flag delays.

Financial & Documentation Support

• Prepare and send quotes, invoices and variations (changes to the original job scope, usually with added cost).
• Support basic bookkeeping, such as matching invoices and chasing payments (often in Xero).
• Help with council or building approval paperwork (permits needed before work starts).
• Enter and update data in construction software (e.g. Buildxact, Tradify, Simpro, ServiceM8).

What's on Offer?

• Full-time, long-term remote role supporting an Australian construction/building business.
• Stable, day-shift schedule aligned to Australian business hours
• Competitive salary
• Annual and public holiday leave.
• Quarterly Performance Bonuses
• Genuine opportunity to build deep familiarity with the Australian construction industry.