Construction Admin Virtual Assistant | Invoicing & CRM

VA Masters; Quezon City; On-site; PHP 201,000 - 335,000; Full time

Job summary

VA Masters in the Philippines is seeking an organized Construction Administrative Assistant to support daily operations of our general contracting business. You will handle invoicing and data entry in QuickBooks, manage our HubSpot CRM, and assist the team with estimating while maintaining professional client communication.

The ideal candidate communicates clearly, learns quickly, takes ownership of tasks, and represents the company professionally with clients.

Qualifications

• Proven experience as administrative or virtual assistant.
• Hands-on QuickBooks invoicing and data entry.
• Working knowledge of HubSpot or similar CRM.
• Excellent spoken and written English with professional phone manner.
• Strong note-taking and organizational skills.
• Adaptable, quick to learn, and able to work independently.
• Reliable, detail-oriented, and proactive.
• Strong communication skills and responsive attitude.

Responsibilities

• Create and send client invoices in QuickBooks and maintain billing records.
• Perform data entry in QuickBooks for client details and transactions.
• Manage HubSpot CRM, including contacts, deals, and history.
• Answer incoming calls and screen inquiries; forward to the right person.
• Make outbound calls for follow-ups and updates.
• Take clear notes during calls and meetings; share action items.
• Support estimating by gathering project details and organizing docs.
• Handle client correspondence via company email.
• Keep client and project records organized and accessible.

Skills

Administrative experience

QuickBooks invoicing

QuickBooks data entry

HubSpot CRM

English communication

Note-taking

Organizational skills

Independent work

Phone etiquette

Proactive communication

Tools

QuickBooks

HubSpot CRM

Job description

VA Masters in the Philippines is seeking an organized Construction Administrative Assistant to support daily operations of our general contracting business. You will handle invoicing and data entry in QuickBooks, manage our HubSpot CRM, and assist the team with estimating while maintaining professional client communication.

The ideal candidate communicates clearly, learns quickly, takes ownership of tasks, and represents the company professionally with clients.