Construction Admin: Invoicing, CRM & Estimating

VA Masters; San Jose del Monte; On-site; PHP 240,000 - 420,000; Full time

Job summary

VA Masters in Bulacan is seeking an organized Construction Administrative Assistant to support daily operations of our general contracting business. You will handle invoicing, data entry, CRM management, and client communications to help projects run smoothly.

The ideal candidate is a confident communicator, quick learner, and capable of representing our company professionally with clients. You will work closely with our team to estimate projects and keep accurate billing and records.

Qualifications

• Proven experience as an administrative assistant or virtual assistant.

Responsibilities

• Create and send client invoices in QuickBooks and keep billing records accurate
• Perform data entry in QuickBooks, recording client details and transactions
• Manage HubSpot CRM, including contacts, deals, and communication history
• Answer calls professionally, screen inquiries, and forward to the right person
• Make outbound calls to clients for follow-ups and updates
• Take clear notes during calls and meetings and share action items with the team
• Support estimating by gathering project details and helping prepare estimates
• Handle client correspondence through the company email
• Keep client and project records organized and accessible

Skills

Administrative support

Data entry

Invoicing

QuickBooks

HubSpot CRM

English communication

Note-taking

Organizational skills

Multitasking

Independent worker

Tools

QuickBooks

HubSpot CRM

Job description

VA Masters in Bulacan is seeking an organized Construction Administrative Assistant to support daily operations of our general contracting business. You will handle invoicing, data entry, CRM management, and client communications to help projects run smoothly.

The ideal candidate is a confident communicator, quick learner, and capable of representing our company professionally with clients. You will work closely with our team to estimate projects and keep accurate billing and records.