Assistant Project Manager

MicroSourcing; Philippines; On-site; PHP 400,000 - 700,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Paid time off with cash conversion

Group life insurance

Performance bonuses

Flexible work arrangements

Job summary

MicroSourcing in the Philippines is seeking an Assistant Project Manager to support mechanical and plumbing installation projects from planning through delivery. You will coordinate with operations, sales, subcontractors, and utilities to ensure timelines, budgets, and compliance.

Key tasks include project administration, procurement, compliance documentation, and cross‑functional communication using Slack, Asana, BuildOps, and other platforms.

Qualifications

• Minimum 2 years of experience managing complex projects and schedules.
• Preference for experience in a construction company with hands-on project involvement.
• Strong time-management and multi-tasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Excel/Word and Google Apps; BuildOps, Slack or Asana experience is highly desirable.
• Preferred: 4-year degree in construction, engineering, mechanics, and/or project management.

Responsibilities

• Project Administration: summarize and maintain job folders, manage time tracking and hours, maintain project spreadsheets, and schedule weekly assignments.
• Finance & Procurement: process change orders and purchase orders, review supplier invoices, track invoicing status, assist procurement in purchasing equipment and subcontracted services, track inventory and replenishment stock.
• Compliance & Documentation: assist with DOB and utility paperwork, file ConEd cases, schedule inspections, submit rebate documentation, maintain subcontractor compliance records including certificates of insurance, scope of work, contacts, and agreements.
• Communication & Coordination: liaise between Sales, Subcontractors, Suppliers, and Accounting; use Slack, Asana, BuildOps and other platforms to track updates.

Skills

Time management

Verbal communication

Written communication

Cross-functional collaboration

Scheduling

Budget awareness

Education

4-year degree in construction, engineering, mechanics, and/or project management

Tools

BuildOps

Slack

Asana

Excel

Google Apps

Job description

Assistant Project Manager

Work setup: Work from home | Night shift

Job Overview

The Assistant Project Manager will support a variety of mechanical and plumbing installation projects from initial planning through final delivery. The role works cross‑functionally with operations, sales, subcontractors, and utilities to ensure timelines, budgets, and compliance requirements are met.

Duties

• Project Administration: Summarize and maintain job folders, manage time tracking and employee hours, maintain project spreadsheets, and schedule weekly assignments.
• Finance & Procurement: Process change orders and purchase orders, review and submit supplier invoices, track invoicing status, assist procurement in purchasing equipment and subcontracted services, and track inventory and replenishment stock.
• Compliance & Documentation: Assist with DOB and utility paperwork, file ConEd cases, schedule inspections, submit rebate documentation, and maintain subcontractor compliance records including certificates of insurance, scope of work, contacts, and agreements.
• Communication & Coordination: Liaise between Sales, Subcontractors, Suppliers, and Accounting; use Slack, Asana, BuildOps and other platforms to track updates.

Required Experience

• At least 2 years of experience as an executive assistant or similar position managing complex projects and schedules.
• Preferred experience working within a construction company with hands‑on experience in assisting or managing construction projects.
• Excellent time‑management skills with the ability to multi‑task and prioritize work.
• Strong verbal and written communication skills.
• Computer skills including Microsoft Excel/Word and Google Apps; experience using BuildOps, Slack and/or Asana highly desired.
• Preferred: 4‑year degree in construction, engineering, mechanics, and/or project management.

Benefits

• Competitive rewards: Above‑market compensation, healthcare coverage on day one with options for dependents, paid time‑off with cash conversion, group life insurance, and performance bonuses.
• Collaborative work environment with company‑sponsored events and activities.
• Work‑life harmony with flexible work arrangements.
• Career growth opportunities with continuous learning and advancement.
• Inclusive teamwork and a diverse culture embracing all backgrounds.

Location & Employment

• Quezon City, Metro Manila, Philippines
• Full‑time, Remote
• Night shift

Company Commitment

MicroSourcing values diversity and inclusion, fostering an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds.