Construction Admin & Estimating Support

Tavor Perry; Laoag; On-site; PHP 268,000 - 402,000; Full time

Job summary

Tavor Perry in Laoag, Ilocos Norte, is seeking a Construction Administrative Assistant to support daily operations of our general contracting business. You will handle invoicing and data entry in QuickBooks, manage HubSpot CRM, answer and route calls, and assist our estimating team.

The ideal candidate is organized, quick to learn, and able to represent our company professionally with clients. Strong English communication, reliability, and a proactive attitude are essential for success in this

Qualifications

• Proven experience as an administrative assistant or virtual assistant.
• Hands-on experience with QuickBooks invoicing and data entry.
• Working knowledge of HubSpot CRM or equivalent.
• Excellent spoken and written English with a confident, professional phone manner.
• Strong note-taking and organizational skills.
• Adaptable, quick to learn, and understands how the business operates.
• Reliable, detail-oriented, and able to work independently.
• Strong communication skills and a proactive, responsive attitude.

Responsibilities

• Create and send client invoices in QuickBooks and keep billing records accurate.
• Perform data entry in QuickBooks, ensuring client details and transactions are recorded correctly.
• Manage and update the HubSpot CRM, including contacts, deals, and client history.
• Answer incoming calls professionally, screen inquiries, and forward calls appropriately.
• Make outbound calls to clients for follow-ups and updates.
• Take clear, organized notes during calls and meetings and share action items.
• Support the estimating process by gathering project details and helping prepare estimates.
• Handle client correspondence through the company email account.
• Keep client and project records organized and accessible.

Skills

Admin/VA experience

English communication

Note-taking

Organizational skills

Independent worker

Multi-tasking

Professional phone manner

Proactive attitude

Tools

QuickBooks

HubSpot CRM

Job description

Tavor Perry in Laoag, Ilocos Norte, is seeking a Construction Administrative Assistant to support daily operations of our general contracting business. You will handle invoicing and data entry in QuickBooks, manage HubSpot CRM, answer and route calls, and assist our estimating team.

The ideal candidate is organized, quick to learn, and able to represent our company professionally with clients. Strong English communication, reliability, and a proactive attitude are essential for success in this