Construction Admin & Documentation Specialist

PNB Holdings Corporation; Philippines; On-site; PHP 279,000 - 446,000; Full time

Job summary

PHC is seeking a Technical Administrative Assistant to support the Construction Management team with project documentation, report preparation, and routing of approvals for mixed-use developments and renovations.

Responsibilities include controlling documents, maintaining logs, preparing inspection summaries, and ensuring timely payments and approvals using SAP S/4HANA. A Bachelor’s degree and minimum 1 year in real estate or property management are preferred.

Qualifications

• Bachelor’s degree in Civil Engineering, Industrial Engineering, Business Administration, or related field.
• Preferably a Registered Civil Engineer.
• Minimum 1 year of experience in technical/administrative functions in real estate or property management.
• Knowledgeable in Microsoft Office Tools, Zoom and GSuite.
• Experience in writing minutes of meetings.

Responsibilities

• Controls incoming and outgoing construction-related documents and maintains updated logs.
• Monitors and maintains records of drawings, plans, contracts, RFIs, submittals, permits, and other technical records.
• Counts as liaison between internal teams, contractors, consultants, and stakeholders to ensure completion of required documents.
• Prepares, routes, and monitors RFPs and documentary requirements for timely payments to third-party providers.
• Assists in preparing inspection report summaries and weekly/monthly project status reports.
• Consolidates project data from departments, contractors, and service providers for executive reporting.

Skills

Communication skills

Interviewing skills

Analytical thinking

Organizational skills

Education

Bachelor’s Degree in Civil Engineering / Industrial Engineering / Business Administration

Registered Civil Engineer

Tools

Microsoft Office

Zoom

GSuite

Job description

PHC is seeking a Technical Administrative Assistant to support the Construction Management team with project documentation, report preparation, and routing of approvals for mixed-use developments and renovations.

Responsibilities include controlling documents, maintaining logs, preparing inspection summaries, and ensuring timely payments and approvals using SAP S/4HANA. A Bachelor’s degree and minimum 1 year in real estate or property management are preferred.