Construction Documentation Specialist

SM Development Corporation; Cagayan de Oro; On-site; PHP 335,000 - 558,000; Full time

Job summary

SM Development Corporation is seeking a detail-oriented Documentation Specialist to support project managers in monitoring unit deliverables, preparing turnover documents, and coordinating with contractors and consultants. You will track progress, compile reports, and ensure compliance with safety and quality standards on-site.

The role requires an engineering-related degree and at least three years in project documentation and document control, with strong organizational and communication

Qualifications

• Engineering graduate with relevant field.
• At least three (3) years in project documentation and document control.
• Familiar with construction project documentation processes and requirements.
• Knowledge of document control systems, coding, filing, and records management.
• Experience in preparing, tracking, and distributing project documents (drawings, reports, transmittals).
• Strong knowledge of document numbering and coding in construction/project management.
• Proficient in Microsoft Office tools.
• Strong organizational, communication, and coordination skills.
• Detail-oriented with ability to manage multiple documents with accuracy.
• Coordinate with project teams, consultants, contractors, and stakeholders regarding documentation.

Responsibilities

• Assist the Project Manager in monitoring progress of unit deliverables.
• Support preparation, verification, and submission of turnover documentation.
• Coordinate with contractors, subcontractors, and consultants on day-to-day activities.
• Track progress reports, cost updates, and scope changes for endorsement to the Project Manager.
• Prepare draft project reports, meeting minutes, and presentations for review and submission.
• Conduct site inspections to monitor safety, housekeeping, and quality standards.
• Assist in identifying risks/issues and escalation to the Project Manager for resolution.
• Perform assigned tasks and provide administrative and technical support for smooth project execution.

Skills

Document control

Engineering background

Project documentation

MS Office

Organizational skills

Communication & coordination

Attention to detail

Stakeholder coordination

Education

Engineering degree

Tools

Microsoft Office

Job description

SM Development Corporation is seeking a detail-oriented Documentation Specialist to support project managers in monitoring unit deliverables, preparing turnover documents, and coordinating with contractors and consultants. You will track progress, compile reports, and ensure compliance with safety and quality standards on-site.

The role requires an engineering-related degree and at least three years in project documentation and document control, with strong organizational and communication