Compliance Officer

SONAK CORPORATION; Muntinlupa; On-site; PHP 400,000 - 560,000; Full time

Job summary

SONAK CORPORATION is seeking a Compliance & Administration Specialist to support regulatory affairs, visa and immigration processes, and insurer coordination in Metro Manila. You will maintain records, prepare licenses and permits, liaise with brokers and external counsel, and assist in drafting templates while keeping sensitive information confidential.

This on-site role requires meticulous document management and timely execution of compliance tasks to keep the company aligned with government

Responsibilities

• Collect, verify, and maintain accreditation documentation of vendors and customers.
• Facilitate the accreditation process for vendors and customers by confirming adherence to compliance requirements.
• Establish and maintain organized and accurate records of all accreditation documents.
• Preparation and submission of applications and renewals for licenses, permits, certificates from government agencies (e.g., LGUs, BOC, BIR, FDA, OMB, NBDB, DOLE).
• Monitor expiration dates of licenses, permits, and certificates to ensure timely renewals and prevent disruptions.
• Manage the preparation and processing of visa and other relevant immigration requirements for employees and stakeholders, ensuring compliance with applicable regulations and timelines.
• Serve as the primary point of contact and liaison for all visa and immigration-related matters.
• Maintain comprehensive records of all documentation and monitor application statuses and expiration dates to facilitate timely renewals and extensions.
• Provide guidance and support to employees and stakeholders on visa application procedures and requirements.
• Stay abreast of changes in immigration laws and regulations to ensure the company's visa processing practices remain compliant.
• Maintain accurate records of all active company insurance policies.
• Coordinate with brokers and providers to obtain quotations, manage renewals, and process claim documentation.
• Prepare comparative analyses of insurance quotations for informed decision-making by management.
• Organize and maintain legal documents, including affidavits, contracts, agreements, complaints, and corporate records.
• Provide administrative support by coordinating with external counsel as needed.
• Assist in drafting and revising basic templates and forms.
• Support internal reviews or investigations by preparing relevant documentation and summaries.
• Maintain the confidentiality and security of sensitive information.

Job description

Vendor and Customer Accreditation

• Collect, verify, and maintain the completeness of accreditation documentation of vendors and customers.

• Facilitate the accreditation process for vendors and customers by confirming adherence to compliance requirements.

• Establish and maintain organized and accurate records of all accreditation documents.

Regulatory Compliance Support

• Preparation and submission of applications and renewals for necessary licenses, permits, certificates from government agencies (e.g., LGUs, BOC, BIR, FDA, OMB, NBDB, DOLE).

• Monitor expiration dates of licenses, permits, and certificates to ensure timely renewals and prevent disruptions.

Visa and Immigration Support

• Manage the preparation and processing of visa and other relevant immigration requirements for employees and stakeholders, ensuring compliance with applicable regulations and timelines.

• Serve as the primary point of contact and liaison for all visa and immigration-related matters.

• Maintain comprehensive records of all documentation and monitor application statuses and expiration dates to facilitate timely renewals and extensions.

• Provide guidance and support to employees and stakeholders on visa application procedures and requirements.

• Stay abreast of changes in immigration laws and regulations to ensure the company's visa processing practices remain compliant.

Insurance Coordination

• Maintain accurate records of all active company insurance policies.

• Coordinate with brokers and providers to obtain quotations, manage renewals, and process claim documentation.

• Prepare comparative analyses of insurance quotations for informed decision-making by management.

Legal Documentation Support

• Organize and maintain legal documents, including affidavits, contracts, agreements, complaints, and corporate records.

• Provide administrative support by coordinating with external counsel as needed.

• Assist in drafting and revising basic templates and forms.

Compliance-Related Task

• Support internal reviews or investigations by preparing relevant documentation and summaries.

• Maintain the confidentiality and security of sensitive information.