Compliance Associate - Naga City

DV Consulting Inc.; Naga; On-site; PHP 600,000 - 900,000; Full time

Job summary

DV Consulting Inc. is seeking a regulatory compliance professional in the Philippines who will handle corporate compliance, document preparation, and government coordination.

The role involves processing registrations such as SEC, DTI, BIR, and LGU permits, while ensuring timely filings and accurate records. You will liaise with LGUs and government agencies and maintain strong KYC and client onboarding controls.

Qualifications

• Bachelor’s degree in Business Administration, Accountancy, Management, Legal Management, or related field.
• Experience in business registration, government transactions, corporate compliance, or administrative processing is an advantage.
• Knowledge of Philippine business registration requirements and government agencies is preferred.
• Proficient in Microsoft Office, Google Workspace, Google Sheets, and online government portals.
• Good written and verbal communication skills.
• Strong organizational and time-management skills.
• Detail-oriented and capable of handling multiple client transactions simultaneously.
• Willing to coordinate with government agencies and conduct field transactions when necessary.

Responsibilities

• Regulatory Compliance: Stay informed about relevant laws, regulations, and industry standards that apply to the company's operations.
• Monitor changes in regulations and assess their impact on compliance requirements.
• Assist in developing and implementing compliance policies and procedures.
• Conduct periodic reviews to evaluate regulatory compliance.
• Identify and report potential compliance issues to the Compliance Officer.
• Implement and manage a legal compliance program.
• Develop and review company policies.
• Resolve employee concerns about legal compliance.
• External Coordination: Serve as the point of contact between the organization and external entities such as LGUs and government agencies.
• Facilitate processing and submission of documents to external agencies.
• Arrange meetings, appointments, and site visits as needed.
• Documentation and Compliance: Process and prepare online business registrations (PCAB, SEC, FDA, PHILGEPS, BIR, permits, etc.).
• Assist in preparation and maintenance of permits, licenses, and certifications (SEC, DTI, BIR, LGU permits).
• Process onsite registrations (SEC, DTI, BIR, LGU permits).
• Ensure compliance with regulatory requirements and deadlines.
• Follow up on pending transactions with concerned parties.
• Monitor and organize client registration documents.
• Prepare and submit reports on compliance activities and remediation.
• Ensure timely reporting of compliance metrics and KPIs.
• Client Registration and Onboarding: Ensure client registration forms comply with internal policies and legal requirements.
• Verify identity of new clients as part of KYC.
• Ensure correct completion and submission of client registration forms for tax, accounting, and legal purposes.
• Other tasks as assigned by Supervisor/Manager.

Skills

Business Registration Knowledge

Document Preparation

Government Agency Coordination

Attention to Detail

Deadline and Task Management

Client Communication

Problem Solving

Records Management

Confidentiality

Ability to Work Under Pressure

Education

Bachelor’s degree in Business Administration/Accountancy/Management/Legal Management or related field

Tools

Microsoft Office

Google Workspace

Google Sheets

Online government portals

Job description

QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Accountancy, Management, Legal Management, or a related field.

• Experience in business registration, government transactions, corporate compliance, or administrative processing is an advantage.

• Knowledge of Philippine business registration requirements and government agencies is preferred.

• Proficient in Microsoft Office, Google Workspace, Google Sheets, and online government portals.

• Good written and verbal communication skills.

• Strong organizational and time-management skills.

• Detail-oriented and capable of handling multiple client transactions simultaneously.

• Willing to coordinate with government agencies and conduct field transactions when necessary.

Core Competencies

• Business Registration Knowledge

• Document Preparation and Review

• Government Agency Coordination

• Attention to Detail

• Deadline and Task Management

• Client Communication

• Problem Solving

• Records Management

• Confidentiality and Professionalism

• Ability to Work Under Pressure

JOB DESCRIPTION:

1. Regulatory Compliance:

• Stay informed about relevant laws, regulations, and industry standards that apply to the company's operations.

• Monitor changes in regulations and assess their impact on the company's compliance requirements.

• Assist in the development and implementation of compliance policies and procedures to ensure adherence to regulatory requirements.

• Conduct periodic reviews and assessments to evaluate compliance with applicable regulations.

• Identify and report any potential compliance issues or violations to the Compliance Officer or designated supervisor.

• Implement and manage an effective legal compliance program.

• Develop and review company policies.

• Resolve employee concerns about legal compliance.

2. External Coordination

• Serve as the point of contact between the organization and external entities (e.g., LGUs, Government agencies, Vendors, or partner institutions).

• Facilitate the processing and submission of documents to external agencies.

• Arrange meetings, appointments, and site visits as needed.

3. Documentation and Compliance:

• Process and prepare online business registration such as PCAB, SEC Registration, FDA, PHILGEPS, BIR, Business Permits, etc.

• Assisting in the preparation, completion and maintaining proper documentation for permits, licenses, and certifications (e.g., SEC, DTI, BIR, LGU permits and other related transactions).

• Process onsite business registration such as SEC, DTI, BIR, LGU permits and other related transactions.

• Ensure compliance with regulatory requirements and deadlines.

• Follow up on pending transactions or approvals with concerned parties.

• Monitor and organize document of business registration of clients

• Process onsite business registration such as Mayor’s permit, BIR Registration if necessary.

• Maintain accurate and organized records of compliance activities, including documentation of policies, procedures, and training materials.

• Prepare and submit reports on compliance activities, findings, and remediation efforts as required by regulatory authorities or company management.

• Ensure timely and accurate reporting of compliance metrics and Key Performance Indicators (KPIs) to track and measure compliance effectiveness.

4. Client Registration and Onboarding Compliance:

• Ensure all client registration forms and documents are accurate and comply with the firm's internal policies and legal requirements.

• Verify and validate the identity of new clients as part of the Know Your Customer (KYC) process.

• Ensure the correct completion and submission of client registration forms for tax, accounting, and legal purposes.

5. Other tasks deemed necessary to be done as per assignment by the Supervisor/Manager.