Compliance Officer

Free Your Time Now Inc.; General Trias; On-site; PHP 360,000 - 600,000; Full time

Job summary

Free Your Time Now Inc. is seeking a Compliance Officer to support system compliance and mobilisation, ensuring records are accurate and up-to-date and that new staff and projects are mobilised in line with client requirements. Full training, including system access, will be provided.

You will manage compliance documentation, monitor dashboards, assist audits, and coordinate mobilisation readiness while maintaining accuracy and confidentiality in a Philippine-based team.

Qualifications

• Certificate or Diploma in Business Administration, WHS/Compliance, or a related field.
• Strong data entry and record-keeping skills with a high level of accuracy.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality when handling personal and compliance-related information.

Responsibilities

• Maintain and update compliance records across relevant systems (e.g., licences, tickets, certifications, inductions, insurances)
• Track expiry dates of licences, tickets, and certifications, and proactively follow up renewals with staff and subcontractors
• Monitor compliance dashboards and registers, flagging gaps, discrepancies, or non-conformances
• Upload and file compliance documentation into the organisation's management systems, ensuring records are accurate and complete
• Assist in preparing compliance reports and registers for internal and client review
• Support internal and external audits by compiling and organising required documentation
• Support the mobilisation process for new projects, staff, or subcontractors, ensuring all compliance requirements are met prior to site/project start
• Liaise with staff, subcontractors, and clients to collect outstanding compliance documentation ahead of mobilisation deadlines
• Coordinate with internal teams to confirm mobilisation readiness (documentation, inductions, system access) is complete
• Maintain accurate mobilisation trackers and escalate outstanding items that may delay a start date

Skills

Data entry

Record-keeping

Written communication

Verbal communication

Discretion and confidentiality

Education

Certificate or Diploma in Business Administration or WHS/Compliance

Tools

Microsoft Office

Job description

About the role

As a Compliance Officer, you will support the client's system compliance and mobilisation function, ensuring compliance documentation and system records are accurate, current, and complete, and that new staff, subcontractors, and projects are mobilised in line with the client's requirements. The client's processes are already mapped, and full training, including system access, will be provided. You should be able to manage compliance and mobilisation administration tasks accurately and produce high-quality work with little supervision.

Key responsibilities

• Maintain and update compliance records across relevant systems (e.g., licences, tickets, certifications, inductions, insurances)
• Track expiry dates of licences, tickets, and certifications, and proactively follow up renewals with staff and subcontractors
• Monitor compliance dashboards and registers, flagging gaps, discrepancies, or non-conformances
• Upload and file compliance documentation into the organisation's management systems, ensuring records are accurate and complete
• Assist in preparing compliance reports and registers for internal and client review
• Support internal and external audits by compiling and organising required documentation
• Support the mobilisation process for new projects, staff, or subcontractors, ensuring all compliance requirements are met prior to site/project start
• Liaise with staff, subcontractors, and clients to collect outstanding compliance documentation ahead of mobilisation deadlines
• Coordinate with internal teams to confirm mobilisation readiness (documentation, inductions, system access) is complete
• Maintain accurate mobilisation trackers and escalate outstanding items that may delay a start date

About you

• Certificate or Diploma in Business Administration, WHS/Compliance, or a related field (or equivalent relevant experience)
• Previous administrative, compliance, or document control experience is preferred
• Strong data entry and record-keeping skills with a high level of accuracy
• Demonstrated computer skills including Microsoft Office (Word, Excel, Outlook)
• Experience with compliance management or WHS systems is an advantage, though not essential
• Well-developed problem-solving skills and ability to follow documented processes and checklists precisely
• Ability to prioritise workloads, manage multiple compliance items, and meet deadlines
• High level of discretion and confidentiality when handling personal and compliance-related information
• Strong written and verbal communication skills, including confidently following up outstanding items
• Ability to commit to personal and professional development

About us

Free Your Time Now Incorporated (FYT) is a Philippine-based support organization registered in Cavite, with a facility in Cebu, and owned by two Australians and one Filipina. In partnership with Increase International, we provide administration, project coordination, compliance, and operational support services, and we maintain ISO-certified standards in quality and information security. Our core business includes virtual assistant and administrative support, using skilled people, effective processes, and technology to help clients operate more efficiently. We also support companies working toward ISO certification through the preparation and improvement of their processes and documentation.