Compliance Administrator – Australia Victorian Real Estate

Private Advertiser; Manila; On-site; PHP 312,000 - 580,000; Full time

Job summary

Private Advertiser is seeking an experienced Compliance Administrator / Sales Compliance VA to support an Australian real estate agency client. This role focuses on Victorian real estate compliance, SOI, CMA, and AML checks, with hands-on experience required for sales file notes and documentation.

The ideal candidate has worked in an Australian agency, understands Victorian legislation, and can manage compliance tasks independently while maintaining accurate records and supporting the sales team.

Qualifications

• Previous experience working for an Australian real estate agency in a Sales Administration / VA Sales Admin role.
• Strong understanding of Victorian real estate legislation and sales compliance.
• Hands-on experience with Statements of Information (SOI).
• Hands-on experience preparing or reviewing CMA / comparable sales documentation.
• Experience preparing and maintaining sales file notes.
• Experience with AML checks / customer verification.
• Strong attention to detail and ability to identify compliance gaps.
• Good written and verbal English communication skills.
• Ability to work independently and manage compliance tasks accurately.

Responsibilities

• Review and maintain sales compliance files and documentation.
• Prepare and/or check Statements of Information (SOI).
• Assist with Comparative Market Analysis (CMA) documentation.
• Prepare and maintain detailed file notes.
• Conduct and/or assist with AML checks and verification.
• Ensure sales files comply with relevant Victorian real estate legislation and agency procedures.
• Identify missing or non‑compliant documentation and follow up with sales agents.
• Maintain accurate compliance records and support the sales team with day‑to‑day compliance administration.

Skills

Attention to detail

English communication

Independent work

Job description

We are seeking an experienced Compliance Administrator / Sales Compliance VA to support one of our Australian real estate agency clients.

This role is ideal for someone who has hands‑on experience working as a Sales Administration VA for an Australian real estate agency and has a strong understanding of Victorian real estate sales compliance requirements.

Key Responsibilities

• Review and maintain sales compliance files and documentation

• Prepare and/or check Statements of Information (SOI)

• Assist with Comparative Market Analysis (CMA) documentation

• Prepare and maintain detailed file notes

• Conduct and/or assist with AML checks and verification

• Ensure sales files comply with relevant Victorian real estate legislation and agency procedures

• Identify missing or non‑compliant documentation and follow up with sales agents

• Maintain accurate compliance records and support the sales team with day‑to‑day compliance administration

Essential Criteria

• Previous experience working for an Australian real estate agency in a Sales Administration / VA Sales Admin role

• Strong understanding of Victorian real estate legislation and sales compliance

• Hands‑on experience with Statements of Information (SOI)

• Hands‑on experience preparing or reviewing CMA / comparable sales documentation

• Experience preparing and maintaining sales file notes

• Experience with AML checks / customer verification

• Strong attention to detail and ability to identify compliance gaps

• Good written and verbal English communication skills

• Ability to work independently and manage compliance tasks accurately

Important – Please Read Before Applying

This is a specialised real estate compliance role, not a general administration or virtual assistant position.

If you do not have previous experience working with an Australian real estate agency as a Sales Admin/VA and hands‑on experience with Victorian real estate sales compliance, including SOI, CMA, file notes and AML checks, please do not apply.

What We Offer

• Work with an established Australian real estate client

• Long‑term opportunity for the right candidate

• Professional and supportive working environment

• Opportunity to develop your expertise in Australian real estate compliance