Compliance & Quality Records Specialist

Cloudstaff Philippines Inc.; Angeles; On-site; PHP 201,000 - 357,000; Full time

Benefits offered by this job

Health and life insurance

Career advancement opportunities

Company-provided PC/Laptop

Fiber internet connection

Free Coffee

Meals and Beer Fridays

Employee referral rewards

Job summary

Cloudstaff Philippines Inc. is seeking a Compliance Administration Assistant to support regulatory compliance and quality assurance.

The role handles meticulous management, verification, and filing of trainer, partner school, and student records to ensure standards are met. You will verify marketing materials for accuracy, coordinate with schools, and maintain organized digital records to support audits and validations.

Qualifications

• Prior experience in administrative, compliance, or quality assurance roles.
• Experience within the VET/RTO sector or a similar regulated industry is highly desirable.
• Familiarity with student management systems or document control processes.

Responsibilities

• Verify and check training materials for compliance and accuracy.
• Liaise with training partners via email to follow up on submissions and corrections.
• Maintain and organize digital filing systems for trainer and school documentation.
• Update spreadsheets and registers for trainer qualifications, currency, equipment checks, and program documentation.
• Prepare student evidence for audits and validations, including redacting personal information and preparing reports.
• Conduct annual checks for teacher and trainer registrations and currency.
• Collaborate with admin teams to identify and rectify data errors in systems.
• Format documents to ensure consistency with company style guides.
• Perform other administrative tasks as required.

Skills

Administrative skills

Compliance

Quality assurance

Document control

Student Mgmt Systems

Tools

Student Management Systems

Job description

Cloudstaff Philippines Inc. is seeking a Compliance Administration Assistant to support regulatory compliance and quality assurance.

The role handles meticulous management, verification, and filing of trainer, partner school, and student records to ensure standards are met. You will verify marketing materials for accuracy, coordinate with schools, and maintain organized digital records to support audits and validations.