Commercial Operations Assistant – LLD

Asticom Technology Inc; Mandaluyong; On-site; PHP 312,000 - 469,000; Full time

Job summary

Asticom Technology Inc. in Manila is seeking a proactive Administrative Assistant to support the Commercial division with reporting, data management, and office coordination.

You will prepare daily sales reports, track KPIs, compute incentives, and maintain trackers to ensure data accuracy and timely decision-making. You'll also generate market insights, manage data requests across systems, and coordinate schedules while upholding confidentiality and a keen eye for detail in a fast-paced retail

Qualifications

• Experience in an administrative or assistant role in commercial, retail, or divisional environments.
• Proven track record in office management, scheduling, and coordinating cross-functional meetings.
• Experience handling reporting, tracking sheets, or sales incentive computations is highly preferred.

Responsibilities

• Consolidate and prepare the Daily Sales Report to monitor performance against targets.
• Track and analyze Monthly Retail KPIs to highlight growth opportunities and performance trends.
• Compute Monthly Incentives accurately for both Commercial and Education teams.
• Generate and distribute the Franchise Report to keep internal stakeholders aligned on performance.
• Maintain and update the Commercial Tracker and manage Zone data for operational clarity.
• Build and maintain Competitor Trackers to monitor market trends, pricing, and promotional activities.
• Handle routine and ad-hoc data extraction and data requests across various internal systems.
• Compile and analyze Beauté Research Reports to gather beauty industry benchmarks and market share insights.
• Coordinate divisional schedules, set up meetings, and assist with general office management tasks.
• Maintain organized physical and digital records to ensure seamless data retrieval for the team.

Skills

Excel

Data manipulation

Reporting

Scheduling

Office management

Data extraction

Communication

Attention to detail

Time management

Proactive

Discretion

Team player

Adaptability

Cross-functional coordination

Tools

MySourcing

SAFE

Vendor Master Bridge

Ironclad

MyMarket

Job description

Key Responsibilities

• Sales & Performance Reporting:

  • Consolidate and prepare the Daily Sales Report to monitor performance against targets.

  • Track and analyze Monthly Retail KPIs to highlight growth opportunities and performance trends.

  • Compute Monthly Incentives accurately for both Commercial and Education teams.

  • Generate and distribute the Franchise Report to keep internal stakeholders aligned on performance.

• Tracking & Data Management:

  • Maintain and update the Commercial Tracker and manage Zone data for operational clarity.

  • Build and maintain Competitor Trackers to monitor market trends, pricing, and promotional activities.

  • Handle routine and ad-hoc data extraction and data requests across various internal systems.

  • Compile and analyze Beauté Research Reports to gather beauty industry benchmarks and market share insights.

• Operational & Administrative Support:

  • Coordinate divisional schedules, set up meetings, and assist with general office management tasks.

  • Maintain organized physical and digital records to ensure seamless data retrieval for the team.

Required Qualifications & Experience

Experience:

• Previous experience in an administrative or assistant role, ideally within a commercial, retail, or divisional environment.

• Proven track record in handling office management tasks, managing schedules, and coordinating cross-functional meetings.

• Experience handling reporting, tracking sheets, or sales incentive computations is highly preferred.

Technical & Core Skills:

• Software Proficiency: Strong proficiency in the Microsoft Office Suite (especially Excel for data manipulation, formulas, and reporting).

• Organizational Skills: Excellent ability to organize records, prioritize tasks, and manage multiple deliverables simultaneously.

• Communication: Exceptional written and verbal communication skills for clear interaction across internal departments, leadership, and external partners.

• Attention to Detail: High accuracy in document preparation, incentive computations, scheduling, and data handling.

• Problem-Solving & Time Management: Demonstrated ability to resolve operational issues independently while consistently meeting tight deadlines under pressure.

Personal Attributes:

• Proactive Attitude: Takes initiative on tasks and anticipates divisional needs before they arise.

• Discretion & Confidentiality: Absolute integrity and care when handling sensitive sales, incentive, and corporate information.

• Team Player: Collaborative mindset with a willingness to support teammates and contribute to the division's overall success.

• Adaptability: Flexible and calm when adjusting to changing priorities in a fast-paced environment.

Preferred / Additional Qualifications

• Industry Knowledge: Familiarity with luxury/beauty market research tools (e.g., Beauté Research) or retail project management practices is a strong advantage.

• System Expertise (Plus): Hands-on experience with any of the following enterprise software and administrative systems is highly preferred:

  • MySourcing

  • SAFE

  • Vendor Master Bridge

  • Ironclad

  • MyMarket