Administrative Coordinator (Sales Support)

Cosmic Technologies Incorporated; Metro Manila; On-site; PHP 250,000 - 350,000; Full time

Job summary

Cosmic Technologies Incorporated in Metro Manila is seeking an Admin Coordinator (Sales Support) to serve as the central link between the sales team, warehouse, and retail customers. You will help ensure smooth order fulfillment and responsive client service.

Daily tasks include preparing sales reports, updating customer databases, processing orders, coordinating with logistics, and supporting trade shows and promotional campaigns in the cosmetics and beauty sector.

Qualifications

• 1–3 years of proven experience in sales support, administrative coordination, or customer service.
• Experience in retail, cosmetics, personal care, or beauty brands is preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) is required.
• Strong communication, adaptability, attention to detail, and ability to multitask in a fast-paced environment.

Responsibilities

• Provide Administrative Support: assist sales managers by preparing sales reports and updating customer databases.
• Manage Orders & Delivery: process orders, generate invoices/receipts, coordinate with logistics for on-time delivery.
• Oversee Inventory: track stock levels and replenishment for retail shelves.
• Deliver Customer Service: be the primary contact for client queries and after-sales support.
• Support Sales & Events: assist in trade shows, beauty events, and promotional campaigns.

Skills

Verbal & written communication

Adaptability

Attention to detail

Multitasking

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Role Overview

The Admin Coordinator (Sales Support) acts as the central link between the sales team, warehouse, and retail customers. This role ensures smooth order fulfillment, resolves client inquiries, and supports promotional and trade show activities, specifically drawing on retail and beauty industry knowledge to enhance product positioning.

Key Responsibilities

• Administrative Support: Assist sales managers and representatives by preparing sales reports, updating customer databases, and managing department correspondence.
• Order & Delivery Management: Process sales orders, generate invoices/delivery receipts, and coordinate with logistics to ensure on-time delivery.
• Inventory Control: Track stock levels, oversee product replenishment for retail shelves, and flag any potential shortages.
• Customer Service: Act as the primary point of contact for client queries, handle after-sales support, and resolve customer complaints.
• Sales & Event Operations: Support sales strategies by assisting in the execution of trade shows, beauty events, and promotional campaigns.

Job Qualifications

• Experience: 1–3 years of proven experience in sales support, administrative coordination, or customer service.
• Industry Background: Demonstrated experience working in the retail sector, particularly with cosmetics, personal care, or beauty brands.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, Powerpoint)
• Soft Skills: Good verbal and written communication skills, high adaptability, keen attention to detail, and the ability to multitask in a fast-paced environment