Commercial Conveyancing Paralegal (AU-QLD Experience REQUIRED)

Law Assist Pty Ltd; Philippines; On-site; PHP 2,483,000 - 3,837,000; Full time

Job summary

Law Assist Pty Ltd is seeking an experienced Commercial Conveyancing Paralegal to manage end-to-end commercial property transactions in Queensland. You will collaborate with senior property lawyers across acquisitions, sales, and developments, aiming for timely settlement and strict compliance.

You will perform contract review support, due diligence, title searches, and PEXA settlement work while ensuring clear client communication and regulatory adherence.

Qualifications

• 2–3 years of experience in Queensland commercial real estate and leasing matters.
• Drafting experience in deeds, leases, licences and relevant documents.
• Experience in commercial real estate transactions.
• Interstate experience is a bonus but not required.

Responsibilities

• End-to-end management of commercial property files from contract through settlement.
• Support review of contracts, conditions, disclosures and title search analysis.
• Order and analyse due diligence searches and registrations.
• Draft and finalise settlement statements and tax adjustments.
• Coordinate electronic settlements using PEXA with institutions and counterparties.
• Maintain proactive communication with clients, agents and financiers to track key dates.
• Assist with leasing and business asset transactions as required.
• Ensure VOI compliance and FIRB administrative tasks.

Skills

Commercial real estate

Commercial leasing

Drafting

Interstate experience (bonus)

Tools

PEXA

QRO Online

Duties Online

Practice management software

Job description

We are seeking an experienced, detail-oriented Commercial Conveyancing Paralegal to manage and support end-to-end commercial property transactions.

In this role, you will work closely with senior property lawyers on a wide range of conveyancing matters, including commercial acquisitions and sales, multi-lot/mixed-use developments, business assets, FIRB-related property transactions, and complex title dealings. You will be responsible for driving files forward from initial contract review through to PEXA workspace management and final settlement.

Key Responsibilities:

• End-to-End Transaction Management: Prepare, manage, and settle commercial property files (acquisitions, dispositions, and off-the-plan/development matters) from initial contract review to post-settlement compliance.

• Contract & Due Diligence Support: Assist lawyers with review of contracts, special conditions, seller disclosure packs (including compliance with QLD Seller Disclosure Scheme requirements, body corporate disclosure, Form 2/Form 33/34 requirements, etc.), and title search analysis.

• Property Searches & Inquiries: Order and analyse due diligence searches (rates, land tax, water, planning/zoning, body corporate, contamination, and regulatory registries).

• Financial & Settlement Calculations: Draft, review, and finalize settlement statements, transfer duty calculations, tax adjustments, and payout figures.

• PEXA Workspace Management: Prepare, build, coordinate, and execute electronic settlements using PEXA, ensuring seamless alignment with financial institutions, counterparty legal teams, and State Revenue Offices.

• Client & Stakeholder Communication: Maintain clear, proactive, and transparent communication with clients, real estate agents, brokers, financiers, and counterparties to ensure key dates and conditions (finance, due diligence, settlement) are strictly tracked and met.

• Leasing & Business Transaction Assistance: Assist with ancillary property matters, including commercial lease executions, license agreements, and business asset purchases/sales as required.

• File & Regulatory Compliance: Conduct Verification of Identity (VOI) processes, Foreign Investment Review Board (FIRB) application administrative tasks, and ensure complete file compliance.

Skills & Qualifications:

• Solid experience 2-3 years in ideally Queensland commercial real estate and commercial leasing matters;

• Drafting experience in deeds, leases, licences, and relevant commercial real estate documents;

• Experience in commercial real estate transactions;

• Interstate experience in commercial real estate is a bonus but not necessity.

• Technical Proficiency: Hands-on experience with PEXA, duty portals (e.g., QRO Online / Duties Online), practice management software, and electronic legal workflows.

• Legal Knowledge: Sound understanding of Queensland conveyancing procedures, statutory seller disclosure regimes, body corporate frameworks, and commercial land transaction requirements.

• Commercial Mindset: Ability to balance technical accuracy with practical efficiency, maintaining high attention to detail while prioritizing high-volume workflow deadlines.

• Communication: Exceptional written and verbal communication skills, aligned with a modern, clear, and client-centric approach.

• Interpersonal & Cultural Alignment: Proactive, collaborative team player with strong problem-solving skills and a commitment to integrity, efficiency, and exceptional client care.