Legal Executive Assistant (Australian Experience Required)

Law Assist Pty Ltd; Quezon City; On-site; PHP 558,000 - 893,000; Full time

Job summary

Law Assist Pty Ltd in the Philippines is seeking an experienced Legal Executive Assistant to support a busy boutique commercial law firm with Australian practice. The role focuses on client communications, legal administration, and practice support with minimal supervision.

The successful candidate will help ensure smooth day-to-day operations, enabling the Principal Lawyer to deliver high-quality legal services while maintaining strong client relations and efficient matter management.

Qualifications

• 3+ years' experience in an Australian legal practice (Personal Assistant/Legal Assistant/Secretary/Administrator).
• Experience supporting solicitors or partners in a fast-paced legal environment.
• Strong understanding of Australian legal administration, workflows and client service standards.
• Excellent written and verbal English communication skills.
• Exceptional organisational skills with attention to detail and ability to multitask.

Responsibilities

• Provide executive and administrative support to the Principal Lawyer.
• Manage emails, prioritise urgent matters and respond where appropriate.
• Open new matters and maintain client files (electronic and physical).
• Manage the Principal Lawyer's diary, appointments, and reminders.
• Prepare engagement letters, costs agreements, and standard legal documents.
• Draft legal correspondence using precedents and instructions.
• Format and proofread legal documents to a high standard.
• Communicate with clients, barristers, courts and third parties.

Skills

Client communication

Organisational skills

Attention to detail

Independent work

English communication

Tools

LEAP

Smokeball

Microsoft Office 365

Microsoft Outlook

Microsoft Teams

Adobe Acrobat

DocuSign

Zoom

Xero

Job description

About the Role

We are seeking an experienced Legal Executive Assistant to provide dedicated administrative and legal support within a busy boutique commercial law firm. This role is ideal for someone with previous experience working in an Australian law firm who can confidently manage client communications, legal administration, and practice support with minimal supervision.

The successful candidate will play a key role in ensuring the smooth day-to-day operation of the practice, allowing the Principal Lawyer to focus on delivering high-quality legal services.

Key Responsibilities:

• Provide dedicated executive and administrative support to the Principal Lawyer.
• Manage incoming emails, prioritise urgent matters, and respond where appropriate.
• Handle new client enquiries and ensure timely follow-up with prospective clients.
• Open new matters and maintain accurate electronic and physical client files.
• Manage the Principal Lawyer's diary, appointments, meetings, and reminders.
• Prepare engagement letters, costs agreements, and other standard legal documents.
• Draft legal correspondence using precedents and solicitor instructions.
• Format, proofread, and prepare legal documents to a high professional standard.
• Maintain regular communication with clients and provide updates on ongoing matters.
• Liaise professionally with clients, barristers, courts, and other third parties.
• Monitor outstanding client information and follow up as required.
• Assist with billing, time recording, invoicing, and trust accounting administration where required.
• Monitor critical dates, deadlines, and task reminders to ensure matters progress efficiently.
• Perform conflict checks and assist with client onboarding procedures.
• Provide legal administrative support across commercial, franchising, construction, and dispute resolution matters.
• Assist with document execution, filing, and document management.
• Perform other administrative and practice support duties as required.

Essential Requirements:

• Previous experience working in an Australian law firm is essential.
• Minimum 3 years' experience as a Personal Assistant, Legal Assistant, Legal Secretary, or Legal Administrator within an Australian legal practice.
• Demonstrated experience supporting solicitors or partners in a fast-paced legal environment.
• Strong understanding of Australian legal administration, workflows, and client service standards.
• Excellent written and verbal English communication skills.
• Exceptional organisational skills with strong attention to detail.
• Ability to manage multiple priorities while maintaining accuracy.
• Professional, proactive, and client-focused approach.
• Ability to work independently and hit the ground running with minimal supervision.
• Has experience using legal software (LEAP, Smokeball etc.)

Desirable Experience:

Experience supporting one or more of the following practice areas is highly regarded:

• Commercial Law
• Franchise Law
• Corporate Law
• Construction Law
• Contract Law
• Litigation & Dispute Resolution
• Employment Law
• Property & Leasing

Software Experience:

Experience with one or more of the following is highly desirable:

• LEAP
• Smokeball
• Microsoft Office 365
• Microsoft Outlook
• Microsoft Teams
• Adobe Acrobat
• DocuSign
• Zoom
• Xero (desirable)