Commercial Assistant

Quezon Power (Philippines) Ltd. Co.; Makati; On-site; PHP 360,000 - 720,000; Full time

Job summary

A leading power generation company in Makati is seeking a Commercial Coordinator to assist in the coal purchasing process. Responsibilities include coordinating with suppliers, managing shipping logistics, and ensuring compliance with regulations. The ideal candidate will handle documentation for purchases, monitor vessel movements, and liaise with various stakeholders. This role offers an opportunity to contribute to the smooth execution of coal sourcing while adhering to company policies and international trade standards.

Qualifications

• Assist in coal purchase execution and ensure contractual compliance.
• Coordinate with suppliers, traders, brokers, vessel owners, banks, and operations to align schedules and specs.

Responsibilities

• Assist in the execution of coal purchase orders and ensure compliance with contractual terms.
• Coordinate with operations team, coal suppliers, ship brokers and vessel owners for chartering and scheduling of shipments.
• Ensure all transactions comply with company policies and international trade regulations.

Skills

Procurement coordination

Shipping & logistics

Vendor coordination

Regulatory compliance

Financial transactions

Document control

Letters of Credit

Tools

Letters of Credit

Job description

Primarily assist in the execution of the coal purchasing process. This includes coordinating with the operations team, coal traders and suppliers, ship brokers, customs brokers, vessel owners, banks and other stakeholders to ensure smooth & timely delivery of coal shipments and to maintain optimal inventory levels. The Commercial will likewise assist the Commercial Department in handling other commercial issues and tasks.

Key Responsibilities

Procurement Coordination

• Assist in the execution of coal purchase orders and ensure compliance with contractual terms.
• Liaise with coal suppliers and consultants to confirm specifications, pricing, and delivery schedules.
• Ensure documentation is complete and accurate for customs and regulatory compliance.

Shipping & Logistics

• Coordinate with operations team, coal suppliers, ship brokers and vessel owners for chartering and scheduling of shipments.
• Monitor vessel movements and ensure timely loading and unloading of cargo.
• Liaise with customs broker to ensure smooth importation processing
• Review lay-time calculations and ensure that this are in line with contract terms and conditions.

Coordination

• Work closely with the fuel management team at the site to align delivery schedules with operational requirements.
• Provide updates on shipment status and resolve any discrepancies related to coal quality or quantity.
• Liaise with other departments as necessary.

Financial Transactions

• Coordinate with banks for Letters of Credit (LC) opening, amendments, and settlement.
• Coordinate with finance team to ensure timely settlement of LC and other invoices.
• Ensure accurate documentation and timely payment processing.

Compliance & Documentation

• Ensure all transactions comply with company policies and international trade regulations.
• Maintain accurate records of contracts, shipping documents, and financial transactions.

Others

• Any other duties and tasks that may be assigned by management.
• Assist with handling minor insurance policies
• Assist the commercial department with contracts management, administration, and implementation.