Admin Assistant

JOSMEF MEDICAL CORPORATION; Iloilo City; On-site; PHP 279,000 - 391,000; Full time

Job summary

JOSMEF Medical Corporation in Iloilo City is seeking an Administrative Support to streamline sales documents and manage daily office tasks. The role will support filing, reporting, scheduling, and inter-department coordination within the Trade Sales team.

The position emphasizes accuracy, organization, and confidentiality as you assist with travel, logistics, and office materials while enabling smooth field operations.

Responsibilities

• Prepare, encode, and file all sales-related documents including Purchase Orders, Sales Invoices, and Delivery Receipts.
• Monitor and ensure completeness of daily reports, memos, and office communications.
• Assist in scheduling meetings, trainings, and events for the Trade Sales Department.
• Coordinate courier and logistics requirements for branch and client transactions.
• Maintain organized and updated filing systems (physical and digital) for easy retrieval.
• Serve as the central point of contact for administrative concerns of the Trade Sales team.
• Coordinate with other departments such as HR, Accounting, and Warehouse for requests and approvals.
• Monitor supply inventory, prepare requisitions, and ensure timely replenishment of office materials.
• Assist in travel arrangements, accommodations, and itineraries for field staff.
• Ensure accuracy and timeliness of administrative reports, forms, and correspondence.
• Maintain records of departmental expenditures, petty cash, and reimbursements.
• Support documentation for compliance, audit, and policy adherence.
• Assist in tracking performance data and consolidating reports for management review.
• Ensure proper handling and confidentiality of company records and documents.
• Assist in implementing company policies, safety, and administrative standards.
• Support other ad hoc administrative and operational tasks assigned by the Field Operations Manager.

Job description

Administrative Support

Prepare, encode, and file all sales-related documents including Purchase Orders, Sales Invoices, and Delivery Receipts.

Monitor and ensure completeness of daily reports, memos, and office communications.

Assist in scheduling meetings, trainings, and events for the Trade Sales Department.

Coordinate courier and logistics requirements for branch and client transactions.

Maintain organized and updated filing systems (physical and digital) for easy retrieval.

Office Coordination

Serve as the central point of contact for administrative concerns of the Trade Sales team.

Coordinate with other departments such as HR, Accounting, and Warehouse for requests and approvals.

Monitor supply inventory, prepare requisitions, and ensure timely replenishment of office materials.

Assist in travel arrangements, accommodations, and itineraries for field staff.

Documentation and Reporting

Ensure accuracy and timeliness of administrative reports, forms, and correspondence.

Maintain records of departmental expenditures, petty cash, and reimbursements.

Support documentation for compliance, audit, and policy adherence.

Assist in tracking performance data and consolidating reports for management review.

Compliance and Support Functions

Ensure proper handling and confidentiality of company records and documents.

Assist in implementing company policies, safety, and administrative standards.

Support other ad hoc administrative and operational tasks assigned by the Field Operations Manager.