Commercial Assistant (Engineering Company)

RDR Consultancy and Business Solutions Inc.; Pasay; On-site; PHP 100,000 - 400,000; Full time

Job summary

A consultancy firm is looking for a Commercial Assistant to support the commercial and contracts team in managing project documentation, contracts, and procurement. The role requires a Bachelor's degree in Business Administration or related fields and involves monitoring deliveries, preparing reports, and ensuring compliance with company policies. Ideal candidates should have strong organizational skills and experience in logistics or procurement.

Qualifications

• Bachelor’s degree required.
• Experience in commercial, procurement, or logistics support preferred.
• Knowledge of supply chain and material monitoring is a plus.

Responsibilities

• Assist in preparing and maintaining contracts.
• Support tendering and bidding processes.
• Monitor quarry material deliveries.
• Maintain delivery logs and coordinate with suppliers.
• Monitor project costs and payment schedules.
• Prepare reports on project financial status.

Skills

Organizational skills

Documentation skills

Reporting skills

Communication skills

Detail-oriented

Education

Bachelor’s degree in Business Administration, Engineering, Logistics

Tools

MS Office

ERP/project management/logistics systems

Job description

The Commercial Assistant supports the commercial and contracts team in managing project documentation, contracts, procurement, quarry material deliveries, and financial records. The role ensures that commercial and logistical activities are properly coordinated, compliant with company policies, and aligned with engineering project requirements.

Key Responsibilities

• Assist in preparing, reviewing, and maintaining contracts, subcontracts, and supplier agreements.
• Support tendering and bidding processes, including document preparation and supplier coordination.
• Monitor quarry material deliveries (e.g., aggregates, sand, gravel) to ensure accuracy of quantities, delivery schedules, and compliance with purchase orders.
• Maintain delivery logs and coordinate with suppliers, transporters, and site engineers to confirm receipt of materials.
• Monitor project costs, material consumption, variations, and payment schedules against approved budgets.
• Maintain accurate records of purchase orders, invoices, quarry delivery receipts, and commercial correspondence.
• Assist with preparing reports on project financial status, material usage, and risks.
• Coordinate with engineering, procurement, and finance teams to track project deliverables.
• Provide administrative support, including drafting letters, maintaining files, and updating commercial databases.
• Ensure compliance with company policies, legal requirements, and contract terms.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Engineering, Logistics, or related field.
• Experience in commercial, procurement, or logistics support within an engineering or construction company is an advantage.
• Knowledge of supply chain, quarry deliveries, and material monitoring preferred.
• Strong organizational, documentation, and reporting skills.
• Proficiency in MS Office; ERP/project management/logistics system knowledge is a plus.
• Excellent communication and coordination skills.
• Detail-oriented with the ability to work under pressure and meet deadlines.