Commercial Assistant

QUEZON MANAGEMENT SERVICE INC.; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading coal supply firm in Metro Manila is seeking a Commercial Assistant to assist in the execution of the coal purchasing process. The role involves coordinating with suppliers, ship brokers, and banks to ensure smooth delivery of coal shipments. Candidates should have strong organizational skills and a basic understanding of financial transactions. This entry-level, full-time position is an excellent opportunity to gain experience in the electric power generation industry.

Qualifications

• Ability to coordinate with various stakeholders in the coal supply chain.
• Strong organizational skills for managing documentation and compliance.
• Basic financial understanding for handling Letters of Credit and payments.

Responsibilities

• Assist in the execution of coal purchase orders.
• Coordinate shipments with suppliers and logistics teams.
• Ensure compliance with international trade regulations.

Job description

Commercial Assistant

Join to apply for the Commercial Assistant role at QUEZON MANAGEMENT SERVICE INC.

Primary responsibilities include assisting in the execution of the coal purchasing process. This involves coordinating with the operations team, coal traders and suppliers, ship brokers, customs brokers, vessel owners, banks and other stakeholders to ensure smooth and timely delivery of coal shipments and maintain optimal inventory levels. The commercial assistant will also support the Commercial Department in handling other commercial issues and tasks.

Key Responsibilities

Procurement Coordination

• Assist in the execution of coal purchase orders and ensure compliance with contractual terms.
• Liaise with coal suppliers and consultants to confirm specifications, pricing, and delivery schedules.
• Ensure documentation is complete and accurate for customs and regulatory compliance.

Shipping & Logistics

• Coordinate with operations team, coal suppliers, ship brokers and vessel owners for chartering and scheduling of shipments.
• Monitor vessel movements and ensure timely loading and unloading of cargo.
• Liaise with customs broker to ensure smooth importation processing.
• Review lay‑time calculations and ensure they are in line with contract terms and conditions.

Coordination

• Work closely with the fuel management team at the site to align delivery schedules with operational requirements.
• Provide updates on shipment status and resolve any discrepancies related to coal quality or quantity.
• Liaise with other departments as necessary.

Financial Transactions

• Coordinate with banks for Letters of Credit (LC) opening, amendments, and settlement.
• Coordinate with finance team to ensure timely settlement of LC and other invoices.
• Ensure accurate documentation and timely payment processing.

Compliance & Documentation

• Ensure all transactions comply with company policies and international trade regulations.
• Maintain accurate records of contracts, shipping documents, and financial transactions.

Others

• Any other duties and tasks that may be assigned by management.
• Assist with handling minor insurance policies.
• Assist the commercial department with contracts management, administration, and implementation.

Seniority Level

Entry level

Employment Type

Full-time

Industry

Electric Power Generation