COLLEGE ADMINISTRATOR II

Technical Education and Skills Development Authority CARAGA Region - Government; Philippines; Sur place; PHP 360 000 - 600 000; Plein temps

Résumé du poste

Technical Education and Skills Development Authority CARAGA Region - Government seeks an experienced administrator to lead its Training Institution, oversee budgets, programs and services, and maintain essential external partnerships. The role focuses on improving efficiency, governance, and service delivery for TVET initiatives within the region.

The position requires strategic leadership, strong communication, and the ability to drive results through disciplined monitoring and evaluation of

Qualifications

• Must be physically fit with good moral character.
• Advance oral and written communication skills.
• Computer and digital literacy, especially in MS Office Applications.
• Adheres to professional work ethics.
• Ability to work under pressure with minimum supervision.
• Advance Analytical Skills.
• Good Interpersonal Working Relationship in a team environment.

Responsabilités

• Manages the Training Institution by leading in the preparation of budget proposal and monitoring its utilization, preparation, and evaluation of plans, programs, projects and services to ensure attainment of targets and objectives.
• Manages income generating programs (IGPs) by monitoring and evaluating the management and financial performance of the IGPs and makes recommendations based on findings.
• Sets up facilities and equipment maintenance system by developing maintenance plans and monitoring its implementation to ensure that facilities, equipment, tools and materials are properly maintained the required time.
• Facilitates monitoring and evaluation of programs, projects and services to monitor institution's performance.
• Recommends appointments, promotion, transfer, separation of instructors and other school personnel under his/her jurisdiction.
• Designs and installs enhancement measures to improve administrative effectiveness and efficiency of the Training institution.
• Manages the monitoring of outputs and evaluation of outcomes through regular performance assessment and impact studies to assess the effectiveness, efficiency and responsiveness of programs, projects and services to clients.
• Manages the implementation of programs and services by reviewing planned activities, strategies and resources against actual program delivery.
• Recommends policies, and standards by reviewing existing rules and policies through document analysis and consultation with stakeholders to improve current processes and practices in the Training Institution for approval of the Provincial/Regional Director and TAC.
• Formulates institution's policies by reviewing new thrusts and priorities issued by the management that will serve as its guide in determining relevant programs and services.
• Updates existing systems and guidelines by evaluating their effectiveness and relevance to present conditions and integrating improvement areas in programs and services.
• Establishes and maintains linkages with external parties in education, local community and industry by initiating high level negotiations that lead to formal forging of agreements through MOA/MOU, contracts and other agreement arrangements, and sustaining partner's relationships through regular communication and feedback mechanisms.
• Facilitates provision of consultancy and technical assistance to partners and clients by providing support through conduct of trainings, technical advice on TVET programs, participation in projects and activities mutually benefitting both parties.
• Visits and suggests improvements of community extension projects in the surrounding areas of the school under his/her jurisdiction.
• Reviews/studies request of different organizations/individuals for barangay-based training to determine its responsiveness to the community.
• Coordinates with different barangay officials and NGOs/PO by holding or attending meetings and consultations to organize joint programs and activities.
• Leads in the formulation of strategic directions by clarifying its vision, mission, goals and objectives, providing strategic directions and identifying strategies, activities, resources, and targets to achieve its desired status within the proposed timeframe.
• Directs the preparation, execution and review of the Institutional Development Plan by conducting plan monitoring and analyzing evaluation and feedback results as inputs to replanning of programs and strategies.
• Prepares the Institution's Commitment and Review Form by recommending work distribution and scheduling of programs or activities to ensure alignment with the Office mandates, priorities and deliverables.
• Discusses the approved Institution's Commitment and Review and assigns tasks to staff by distributing duties and responsibilities to ensure delivery of expected outputs.
• Coordinates and monitors the operations of the Institution by tracking the progress of work/deliverables and reviewing the outputs of the staff to ensure accomplishment of deliverables in accordance with targets and standards.
• Develops human resource complement by determining staff competency gaps through performance evaluation and needs analysis and identifying appropriate learning and development interventions to address the identified gaps.
• Mentors staff in the performance of their respective duties and responsibilities by discussing their strengths and weaknesses and recommending appropriate learning and development programs and intervention to enhance their competencies.
• Initiates social marketing, advocacy and networking with other partners and stakeholders by supervising the preparation and implementation of the Training Institutions promotion and advocacy plan to reach wide client based of potential beneficiaries and partners.
• Attends programs, events and other activities of the Training Institution as proof of the agency's and the training Institution's strong commitment to provide accessible and available programs and services to its clients and stakeholders.
• Initiates the installation of the Institution's quality management system by developing its quality manual and operational procedures based on APACC, ISO and other quality standards.
• Manages QMS by checking compliance of programs/services to existing circular requirements, implementing guidelines and operating procedure, and recommending changes for work improvement.
• Performs other related tasks that may be assigned from time to time.

Connaissances

Oral and written communication

Analytical skills

Interpersonal skills

Team leadership

Outils

MS Office

Description du poste

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

• 20%-Manages the Training Institution by leading in the preparation of budget proposal and monitoring its utilization, preparation, and evaluation of plans, programs, projects and services to ensure attainment of targets and objectives.
• - Manages income generating programs (IGPs) by monitoring and evaluating the management and financial performance of the IGPs and makes recommendations based on findings.
• - Sets up facilities and equipment maintenance system by developing maintenance plans and monitoring its implementation to ensure that facilities, equipment, tools and materials are properly maintained the required time.
• - Facilitates monitoring and evaluation of programs, projects and services to monitor institution's performance.
• - Recommends appointments, promotion, transfer, separation of instructors and other school personnel under his/her jurisdiction.
• - Designs and installs enhancement measures to improve administrative effectiveness and efficiency of the Training institution.
• - Manages the monitoring of outputs and evaluation of outcomes through regular performance assessment and impact studies to assess the effectiveness, efficiency and responsiveness of programs, projects and services to clients.
• - Manages the implementation of programs and services by reviewing planned activities, strategies and resources against actual program delivery.
• 20%-Recommends policies, and standards by reviewing existing rules and policies through document analysis and consultation with stakeholders to improve current processes and practices in the Training Institution for approval of the Provincial/Regional Director and TAC.
• - Formulates institution's policies by reviewing new thrusts and priorities issued by the management that will serve as its guide in determining relevant programs and services.
• - Updates existing systems and guidelines by evaluating their effectiveness and relevance to present conditions and integrating improvement areas in programs and services.
• 10%-Establishes and maintains linkages with external parties in education, local community and industry by initiating high level negotiations that lead to formal forging of agreements through MOA/MOU, contracts and other agreement arrangements, and sustaining partner's relationships through regular communication and feedback mechanisms.
• - Facilitates provision of consultancy and technical assistance to partners and clients by providing support through conduct of trainings, technical advice on TVET programs, participation in projects and activities mutually benefitting both parties.
• - Visits and suggests improvements of community extension projects in the surrounding areas of the school under his/her jurisdiction.
• Reviews/studies request of different organizations/individuals for barangay-based training to determine its responsiveness to the community.
• - Coordinates with different barangay officials and NGOs/PO by holding or attending meetings and consultations to organize joint programs and activities.
• 10%-Leads in the formulation of strategic directions by clarifying its vision, mission, goals and objectives, providing strategic directions and identifying strategies, activities, resources, and targets to achieve its desired status within the proposed timeframe.
• - Directs the preparation, execution and review of the Institutional Development Plan by conducting plan monitoring and analyzing evaluation and feedback results as inputs to replanning of programs and strategies.
• - Prepares the Institution's Commitment and Review Form by recommending work distribution and scheduling of programs or activities to ensure alignment with the Office mandates, priorities and deliverables.
• - Discusses the approved Institution's Commitment and Review and assigns tasks to staff by distributing duties and responsibilities to ensure delivery of expected outputs.
• - Coordinates and monitors the operations of the Institution by tracking the progress of work/deliverables and reviewing the outputs of the staff to ensure accomplishment of deliverables in accordance with targets and standards.
• 10%-Develops human resource complement by determining staff competency gaps through performance evaluation and needs analysis and identifying appropriate learning and development interventions to address the identified gaps.
• - Mentors staff in the performance of their respective duties and responsibilities by discussing their strengths and weaknesses and recommending appropriate learning and development programs and intervention to enhance their competencies.
• 10%-Initiates social marketing, advocacy and networking with other partners and stakeholders by supervising the preparation and implementation of the Training Institutions promotion and advocacy plan to reach wide client based of potential beneficiaries and partners.
• - Attends programs, events and other activities of the Training Institution as proof of the agency's and the training Institution's strong commitment to provide accessible and available programs and services to its clients and stakeholders.
• 10%-Initiates the installation of the Institution's quality management system by developing its quality manual and operational procedures based on APACC, ISO and other quality standards.
• - Manages QMS by checking compliance of programs/services to existing circular requirements, implementing guidelines and operating procedure, and recommending changes for work improvement.
• 10%-Performs other related tasks that may be assigned from time to time.

SPECIAL QUALIFICATIONS:

• .Must be physically fit with good moral character
• .Advance oral and written communication skills
• .Computer and digital literacy, especially in MS Office Applications
• .Adheres to professional work ethics
• .Ability to work under pressure with minimum supervision
• .Advance Analytical Skills
• .Good Interpersonal Working Relationship in a team environment