Collection Assistant

SMDC; Philippines; On-site; PHP 240,000 - 360,000; Full time

Job summary

SMDC is seeking a Collection Assistant to provide administrative and customer service support, monitor accounts, prepare reports, and handle billing-related tasks. The role involves processing transactions, resolving inquiries, and coordinating with internal teams and external partners to ensure timely actions.

Qualifications include a Bachelor's degree and 1 year in billing/collections or fresh graduates. Strong analytical, communication, and MS Office skills are required to maintain accurate

Qualifications

• Bachelor's degree in any four-year course.
• Preferably 1 year of work experience in Billing and Collections; fresh graduates are welcome.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Keen attention to detail with good prioritization.
• Flexible and adaptable; able to handle multiple tasks.
• Strong interpersonal skills for team collaboration.
• Proficient in MS Office applications (Excel, PowerPoint, Word).

Responsibilities

• Assist walk-in, phone, email, and other inquiries within service standards.
• Process customer requests and account-related transactions accurately.
• Review accounts and provide action recommendations.
• Coordinate with internal partners and external stakeholders about account status.
• Monitor assigned accounts and ensure timely resolution.
• Conduct outbound calls and emails to customers as needed.
• Maintain account records and documentation in databases.
• Prepare daily, weekly, and monthly reports on account movements.
• Escalate complex issues to appropriate personnel for resolution.
• Support billing and payment-related tasks as assigned.
• Maintain accurate records of interactions and service requests.

Skills

Billing & collections

Customer service

Analytical skills

Communication skills

Attention to detail

Prioritization

Adaptability

Interpersonal skills

MS Office proficiency

Education

Bachelor's degree in any four-year course

Tools

MS Office Suite

Job description

JOB SUMMARY:

The Collection Assistant is responsible for providing administrative, customer service, account monitoring, and coordination support to internal and external clients. The role involves handling customer inquiries and requests, coordinating with various stakeholders, monitoring account statuses, preparing reports, processing transactions, and ensuring timely resolution of customer concerns while maintaining high service standards.

DUTIES AND RESPONSIBILITIES:

1. Provide assistance and support to walk-in, phone, email, and other customer inquiries within established service standards and turnaround times.
2. Handle and process customer requests, concerns, and account-related transactions accurately and efficiently.
3. Conduct account reviews and analysis to determine appropriate actions and recommendations.
4. Coordinate with internal departments, business partners, financial institutions, and other stakeholders regarding account status, requirements, and transaction processing.
5. Monitor and follow up assigned accounts to ensure timely completion of activities and resolution of concerns.
6. Perform customer call-outs, follow-ups, and communications through phone, email, or other approved channels.
7. Create, update, and maintain account records, system entries, tickets, and documentation in relevant databases and platforms.
8. Prepare, update, and submit daily, weekly, and monthly reports related to account movements, customer concerns, and operational activities.
9. Escalate unresolved issues, special requests, and complex concerns to the appropriate personnel for resolution.
10. Assist in processing billing, financing, payment-related concerns, remedial actions, and other operational tasks as assigned.
11. Maintain accurate records of customer interactions, transactions, and service requests.
12. Ensure excellent customer service by addressing inquiries and resolving issues professionally and promptly.
13. Collaborate with team members and stakeholders to achieve departmental objectives and service targets.
14. Perform other related duties and responsibilities as assigned by management.

SKILLS AND QUALIFICATIONS:

1. 1. Bachelor's Degree in any four-year course,
2. 2. Preferably with 1-year work experience related to Billing and Collection. Fresh Graduates are welcome to apply!
3. 3. With good analytical and problem-solving skills
4. 4. With good communication skills – both oral and written
5. 5. Must be keen to details
6. 6. Good prioritization skills
7. 7. Flexible and adaptable
8. 8. Good interpersonal skills
9. 9. Adept in using MS Office Applications (MS Excel, Power Point, Word and etc.)