CHIEF ADMINISTRATIVE OFFICER | CADOF-42-2004 | PERMANENT | AS | DSWD CO

Hammerjack Pty Ltd; Philippines; On-site; PHP 973,000 - 1,317,000; Full time

Job summary

DSWD Central Office in Quezon City seeks a Chief Administrative Officer to lead the Procurement Management Division, guiding procurement planning, execution, and monitoring in alignment with laws and agency policies. The role demands strong leadership to ensure efficiency, transparency, and accountability across all procurement activities.

Key responsibilities include overseeing plans, contracts, and reports; driving system improvements; and supervising division staff.

Qualifications

• Master's degree or CSC leadership/management credential required.
• Forty (40) hours of supervisory/management training and development.
• Four (4) years of supervisory/management experience.

Responsibilities

• Provides overall leadership and supervision in planning, management, coordination and monitoring of procurement activities.
• Ensure procurement processes comply with laws, rules, and agency policies.
• Review and oversee processing of procurement plans, documents, transactions, and contracts.
• Make decisions on complex procurement issues and operational concerns.
• Lead development and improvement of procurement systems and procedures.
• Monitor procurement plans and performance indicators; ensure timely reports.
• Supervise, coach, and develop Procurement Management Division personnel.
• Represent the Division in meetings and official activities related to procurement.
• Ensure procurement outputs support timely implementation of programs and operations.
• Review and/or sign procurement documents within scope of authority; perform other duties.

Education

Master's degree or CSC Leadership and Management

Job description

CHIEF ADMINISTRATIVE OFFICER

Item Number: OSEC-DSWDB-CADOF-42-2004

Compensation: SG 24 (Php 102,603.00)

Place of Assignment: Administrative Service

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City 1126

CSC PRESCRIBED QUALIFICATION STANDARDS

Education: Master's degree or Certificate in Leadership and Management from the CSC

Training: Forty (40) hours of supervisory/management learning and development intervention

Experience: Four (4) years of supervisory/management experience

Eligibility: Career Service (Professional)/Second Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education: Master's Degree or Certificate in Leadership and Management from the CSC

Training: Fifty (50) hours of supervisory/management learning and development intervention

Experience: Five (5) years in position/s involving management and supervision in government procurement

Eligibility: Career Service (Professional)/Second Level Eligibility

JOB DESCRIPTION

The Division Chief of the Procurement Management Division (PMD) provides overall leadership, direction, and supervision in the planning, management, coordination, and monitoring of the agency's procurement activities. The position ensures that procurement processes are conducted in accordance with applicable laws, rules, regulations, policies, and established government procurement procedures.

Functions and Responsibilities

• 1. Provides overall leadership, direction, and supervision in the planning, implementation, coordination, and monitoring of the agency's procurement activities
• 2. Ensures that procurement activities are timely, transparent, efficient, accountable, and compliant with applicable procurement laws, rules, regulations, GPPB issuances, and agency policies
• 3. Reviews and oversees the processing of procurement plans, documents, transactions, contracts, reports, and other related requirements to ensure accuracy, completeness, and timely action
• 4. Makes decisions and provides appropriate recommendations on complex procurement issues and operational concerns
• 5. Leads the development and improvement of procurement systems, processes, and procedures to improve efficiency, transparency, accountability, and service delivery
• 6. Monitors the implementation of procurement plans, targets, and performance indicators and ensures the timely submission of required reports and outputs
• 7. Supervises, guides, coaches, and develops Procurement Management Division personnel and ensures proper assignment and accountability of duties and responsibilities
• 8. Represents the Division in meetings, committees, consultations, technical discussions, and other official activities related to procurement
• 9. Ensures that the Division's procurement services and outputs support the timely and effective implementation of the agency's programs, projects, and operational requirements
• 10. Reviews and/or signs relevant procurement documents and other official documents within the scope of authority and
• 11. Performs other duties and responsibilities as may be assigned by the AS-PMD Director.

Job Outputs

• 1. Procurement plans and activities properly managed and monitored
• 2. Documents and transactions reviewed and processed
• 3. Reports and required documents submitted on time
• 4. Issues and concerns addressed and resolved
• 5. Procurement processes and procedures improved
• 6. Targets and accomplishments monitored
• 7. Documents reviewed and/or signed
• 8. Personnel supervised and guided
• 9. Procurement-related meetings and activities attended and represented
• 10. Provide technical assistance and technical expertise in policy development concerning procurement and
• 11. Procurement support provided to agency offices and programs.

CRITERIA FOR EVALUATION

• Education 25%
• Training 10%
• Experience 25%
• Written Examination 25%
• IQT 10%
• Technical Exam 15%
• Interview 10%
• Performance Review 5%
• Total 100%
• Initial Shortlisting: Obtain 80% of the maximum total score or 48 points in Education, Training, and Experience (ETE)
• Final Shortlisting: Top five (5) highest rating but overall rating should not be less than 85%

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.