CEO's Bid Operations & Procurement Assistant

JustSimply Marketing; Makati; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

Mosaic Effect is seeking a seasoned executive assistant to support the CEO on public-sector bids and procurement activities in Makati. You will own the calendar, manage documents, and ensure every submission is complete, checked, and on record.

You will work with consultants, staffing agencies and public-sector buyers, ensuring accuracy and timeliness. You will leverage Claude or similar AI tools to summarize solicitations, draft matrices, and track daily progress, while maintaining strict

Qualifications

• Exceptional organization and deadline discipline across many parallel close dates.
• Careful reading of solicitations and compliance requirements.
• Strong written English for drafting emails to buyers and agencies.

Responsibilities

• Own the CEO's calendar and procurement paperwork to ensure on-time submissions.
• Coordinate bid production from templates to final submission with version control.
• Log opportunities, plan timelines, and track submission status daily.

Skills

Organization & deadline discipline

Attention to detail

Written English communication

Claude AI tool usage & verification

Education

Executive assistant experience or bid coordination (2+ years)

Tools

MS Word

MS Excel

Job description

Mosaic Effect is seeking a seasoned executive assistant to support the CEO on public-sector bids and procurement activities in Makati. You will own the calendar, manage documents, and ensure every submission is complete, checked, and on record.

You will work with consultants, staffing agencies and public-sector buyers, ensuring accuracy and timeliness. You will leverage Claude or similar AI tools to summarize solicitations, draft matrices, and track daily progress, while maintaining strict