Buyer Assistant

Satellite Office; Metro Manila; On-site; PHP 180,000 - 280,000; Full time

Job summary

Satellite Office is seeking a Buyer’s Assistant to support day-to-day procurement and admin tasks. You will help determine stock levels, assist Buyers, and manage product data to ensure accuracy across supplier and internal systems.

Key responsibilities include handling POs, coordinating with domestic and overseas suppliers, and maintaining website content and product imagery. Strong attention to detail and multitasking ability are essential.

Qualifications

• Exceptional attention to detail with a strong customer focus.
• A commercial sales and product-focused mentality.
• Excellent numeracy and analytical skills.
• Ability to multitask and prioritise work to meet deadlines.

Responsibilities

• Administration: register, attribute and barcode items; manage pricing, delivery and invoicing queries; review EDM and marketing content; maintain range plans; manage samples; update images and copy on websites; complete ad-hoc tasks.
• Order management: raise, track and maintain POs; ensure accurate PO information (items, quantities, pricing); coordinate with suppliers to meet timelines.
• Stakeholder management: build robust relationships with external suppliers and internal departments; contribute to sales targets.

Skills

Attention to detail

Commercial mindset

Numeracy

Multitasking

Education

Tertiary qualification

Tools

ERP systems

Job description

The Buyer’s Assistant is responsible for:

• Supporting the Buyer’s within the team in all day-to-day administrative tasks
• Determining, reviewing, and maintaining optimum stock levels.
• Assisting with any functions designated to Buyers

Key Result Area and Responsibilities

A. Administration

• Registering, attributing and barcoding items
• Management of product, pricing, delivery, and invoicing queries
• Review of EDM and marketing content
• Maintenance of range plans
• Management of Samples
• Management of images and copy on websites
• Completion of ad-hoc tasks as required

B. Order Management

• Raising, tracking and maintenance of POs
• Management of accurate and up to date information on POs: Items, quantities and pricing
• Coordination with domestic and overseas suppliers to ensure stock arrives within agreed timelines

C. Stakeholder Management

• Robust relationships are built with external suppliers and key internal departments to ensure business objectives are achieved
• Contribute to the achievement of the department’s sales targets

Key Skills Qualifications & Experience

Prerequisite Skills:

• Exceptional attention to detail with a strong customer focus
• A commercial sales and product-focused mentality
• Excellent numeracy and analytical skills
• Ability to multitask and prioritise work in order to meet deadlines

Education/Qualifications/Memberships:

• Tertiary qualification in fashion, merchandise, business or similar

Preferred Experience:

• Previous clerical or admin experience
• Previous experience working in a retail environment
• Experience using ERP systems
• Experience working with a large volume of internal and external stakeholders