Buyer Assistant

Satellite Office; Pasig; On-site; PHP 240,000 - 420,000; Full time

Job summary

Satellite Office is seeking a Buyer's Assistant to support the buying team with day-to-day administrative tasks, manage stock levels, and assist with functions designated to Buyers.

Responsibilities include handling POs, coordinating with suppliers, updating product data, and maintaining range plans. Requires attention to detail, Excel skills, and experience with ERP systems.

Qualifications

• Clerical/admin experience in retail is preferred.
• Experience with ERP systems is desirable.
• Experience handling multiple internal/external stakeholders is advantageous.

Responsibilities

• Registering, attributing and barcoding items.
• Managing product data: pricing, delivery and invoicing queries.
• Review EDM and marketing content.
• Maintenance of range plans.
• Management of samples.
• Management of images and copy on websites.
• Raising, tracking and maintenance of POs.
• Coordination with domestic and overseas suppliers to ensure stock arrives on time.
• Build robust relationships with internal departments and suppliers to meet business objectives.
• Contribute to achieving the department's sales targets.

Skills

Attention to detail

Customer focus

Commercial mindset

Excel skills

Numerical/Analytical

Multitasking/Prioritisation

Education

Tertiary qualification in fashion/merchandise/business

Tools

ERP systems

Job description

Primary Purpose of Role

The Buyer's Assistant is responsible for:

• Supporting the Buyer’s within the team in all day-to-day administrative tasks
• Determining, reviewing, and maintaining optimum stock levels.
• Assisting with any functions designated to Buyers

Key Result Area and Responsibilities

A. Administration

• Registering, attributing and barcoding items
• Management of product, pricing, delivery, and invoicing queries
• Review of EDM and marketing content
• Maintenance of range plans
• Management of Samples
• Management of images and copy on websites
• Completion of ad-hoc tasks as required

B. Order Management

• Raising, tracking and maintenance of POs
• Management of accurate and up to date information on POs: Items, quantities and pricing
• Coordination with domestic and overseas suppliers to ensure stock arrives within agreed timelines

C. Stakeholder Management

• Robust relationships are built with external suppliers and key internal departments to ensure business objectives are achieved

D. Financial Performance

• Contribute to the achievement of the department’s sales targets

Key Skills Qualifications & Experience

Prerequisite Skills:

• Exceptional attention to detail with a strong customer focus
• A commercial sales and product-focused mentality
• Intermediate Microsoft Excel skills
• Excellent numeracy and analytical skills
• Ability to multitask and prioritise work in order to meet deadlines

Education/Qualifications/Memberships:

• Tertiary qualification in fashion, merchandise, business or similar

Preferred Experience:

• Previous clerical or admin experience
• Previous experience working in a retail environment
• Experience using ERP systems
• Experience working with a large volume of internal and external stakeholders