Business Process Analyst

Ajaia; Philippines; On-site; PHP 360,000 - 720,000; Full time

Benefits offered by this job

Competitive base salary + performance

Professional development opportunities

Paid time off (PTO)

Job summary

Ajaia in the Philippines is seeking a meticulous Business Process Analyst to understand, document, and improve client operations across multiple departments. You will learn each business's workflow, map processes in detail, and build clear SOPs and diagrams that translate complex actions into actionable guidance.

With a strong focus on AI-enabled workflow optimization, you will identify bottlenecks, propose automation opportunities, and present findings to stakeholders, including U.S.-based

Qualifications

• Excellent spoken and written English communication.
• Strong ability to analyze processes and identify bottlenecks.
• Proficient in creating detailed process maps and SOPs.
• Great organizational and documentation skills.
• Ability to work independently and manage multiple projects.
• Comfortable communicating with U.S.-based clients.

Responsibilities

• Business Discovery & Process Analysis: Meet stakeholders and document workflows.
• Process Documentation: Create workflow maps, SOPs, and system walkthroughs.
• Process Improvement & Automation Readiness: Identify inefficiencies and automation opportunities.
• Communication & Stakeholder Management: Present findings clearly to leaders and teams.
• Reporting & Deliverables: Produce process inventories and executive summaries.

Skills

English communication

Analytical mindset

Documentation skills

Organizational skills

Attention to detail

Independent working

Tools

AI tools

Job description

Business Process Analyst

Company: Ajaia
Job Type: Full Time Philippines

Job Description - Business Process Analyst

Description

We are looking for a highly detail-oriented Business Workflow Analyst to help organizations understand, document, and improve their business operations.

You will work directly with companies to learn how their operations function, document workflows in detail, identify inefficiencies, and create clear process documentation that enables future automation and optimization.

The ideal candidate enjoys learning how businesses operate, organizing complex information, and transforming ambiguity into structured systems.

What matters most is your ability to quickly learn, communicate effectively, document accurately, and think systematically.

We expect candidates to use AI in daily workflows across research, ideation, drafting, design iteration, quality checks, and delivery acceleration. AI usage is a core execution requirement, not optional tooling.

Primary Responsibilities

Business Discovery & Process Analysis

• Meet with business stakeholders to understand how work is currently performed.
• Observe operational workflows and document business processes.
• Learn company operations across multiple departments and functions.
• Identify process dependencies, decision points, and bottlenecks.
• Develop a deep understanding of how information moves throughout an organization.

Process Documentation

• Create detailed workflow maps and process diagrams.
• Build step-by-step process guides and SOPs.
• Capture screenshots and system walkthroughs.
• Document software usage, user responsibilities, and business rules.
• Create clear operational documentation that can be understood by technical and non-technical audiences.

Process Improvement & Automation Readiness

• Identify inefficiencies, redundancies, and manual processes.
• Highlight opportunities for automation and AI implementation.
• Prepare recommendations for workflow optimization.
• Collaborate with internal teams to support future automation initiatives.
• Help translate business processes into automation requirements.

Communication & Stakeholder Management

• Facilitate discovery sessions and process reviews.
• Present findings in a structured and professional manner.
• Communicate effectively with business owners, executives, managers, and frontline employees.
• Build trust quickly while gathering information from diverse stakeholders.
• Translate complex business operations into simple, actionable insights.

Reporting & Deliverables

• Produce process maps, workflow diagrams, and operational reports.
• Develop business process inventories and system documentation.
• Create executive summaries of findings and recommendations.
• Present documentation and observations to leadership teams.

Requirements

• Exceptional spoken and written English communication skills.
• Strong business communication and comprehension abilities.
• Excellent listening skills and attention to detail.
• Ability to learn unfamiliar business processes quickly.
• Strong organizational and documentation skills.
• Analytical mindset with the ability to identify patterns and inefficiencies.
• Ability to communicate professionally with U.S.-based clients and stakeholders.
• Comfortable working independently and managing multiple projects.

Preferred Requirements:

• Experience in consulting, business analysis, operations, project management, customer success, process improvement, or related fields.
• Experience working with U.S.-based companies or clients.
• Familiarity with process mapping and workflow documentation.
• Experience creating SOPs, guides, or operational documentation.
• Exposure to AI tools, workflow automation, or business process optimization.

Benefits

• Competitive base salary + performance incentives
• Professional development opportunities
• Paid time off (PTO)