Building Operations Administrative Coordinator

Jones Lang LaSalle Incorporated; Philippines; On-site; PHP 290,000 - 424,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Makati, Philippines is seeking an Administrative Assistant to provide administrative and operational support to the Property/Building Management Office, ensuring efficient day-to-day operations and coordinating with tenants, contractors, suppliers, and service providers.

The role involves maintaining building records, preparing documents, assisting with invoices and procurement, and supporting the Property Manager in monthly reports and ongoing compliance.

Responsibilities

• Maintain and organize building records, contracts, permits, correspondence, reports, and tenant documents.
• Prepare letters, notices, memoranda, purchase requests, work permits, meeting minutes, and other administrative documents.
• Assist in processing billings, invoices, purchase orders, petty cash, and other accounting-related documentation.
• Monitor office supplies and coordinate procurement requirements.
• Receive and respond to tenant inquiries, requests, and complaints and coordinate them with the appropriate building personnel.
• Coordinate schedules, meetings, contractor activities, preventive maintenance, and building-related events.
• Maintain updated tenant, contractor, supplier, and service provider records.
• Assist in monitoring permits, licenses, contracts, insurance, and regulatory compliance requirements.
• Support the Property Manager/Building Engineer in preparing monthly reports, presentations, and operational documentation.
• Perform other administrative and building-management-related duties as assigned.

Job description

Jones Lang LaSalle Incorporated in Makati, Philippines is seeking an Administrative Assistant to provide administrative and operational support to the Property/Building Management Office, ensuring efficient day-to-day operations and coordinating with tenants, contractors, suppliers, and service providers.

The role involves maintaining building records, preparing documents, assisting with invoices and procurement, and supporting the Property Manager in monthly reports and ongoing compliance.