Administrative Assistant

Jones Lang LaSalle Incorporated; Philippines; On-site; PHP 290,000 - 424,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Makati, Philippines is seeking an Administrative Assistant to provide administrative and operational support to the Property/Building Management Office, ensuring efficient day-to-day operations and coordinating with tenants, contractors, suppliers, and service providers.

The role involves maintaining building records, preparing documents, assisting with invoices and procurement, and supporting the Property Manager in monthly reports and ongoing compliance.

Responsibilities

• Maintain and organize building records, contracts, permits, correspondence, reports, and tenant documents.
• Prepare letters, notices, memoranda, purchase requests, work permits, meeting minutes, and other administrative documents.
• Assist in processing billings, invoices, purchase orders, petty cash, and other accounting-related documentation.
• Monitor office supplies and coordinate procurement requirements.
• Receive and respond to tenant inquiries, requests, and complaints and coordinate them with the appropriate building personnel.
• Coordinate schedules, meetings, contractor activities, preventive maintenance, and building-related events.
• Maintain updated tenant, contractor, supplier, and service provider records.
• Assist in monitoring permits, licenses, contracts, insurance, and regulatory compliance requirements.
• Support the Property Manager/Building Engineer in preparing monthly reports, presentations, and operational documentation.
• Perform other administrative and building-management-related duties as assigned.

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Administrative Assistant provides administrative and operational support to the Property/Building Management Office to ensure efficient day-to-day building operations, proper documentation, and effective coordination with tenants, contractors, suppliers, and service providers.

Key Responsibilities

• Maintain and organize building records, contracts, permits, correspondence, reports, and tenant documents.
• Prepare letters, notices, memoranda, purchase requests, work permits, meeting minutes, and other administrative documents.
• Assist in processing billings, invoices, purchase orders, petty cash, and other accounting-related documentation.
• Monitor office supplies and coordinate procurement requirements.
• Receive and respond to tenant inquiries, requests, and complaints and coordinate them with the appropriate building personnel.
• Coordinate schedules, meetings, contractor activities, preventive maintenance, and building-related events.
• Maintain updated tenant, contractor, supplier, and service provider records.
• Assist in monitoring permits, licenses, contracts, insurance, and regulatory compliance requirements.
• Support the Property Manager/Building Engineer in preparing monthly reports, presentations, and operational documentation.
• Perform other administrative and building-management-related duties as assigned.

Location: On-site –Makati, Philippines

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.