Bookkeeper VA - Remote

Scale Virtually LLC; Philippines; Remote; PHP 391,000 - 614,000; Full time

Job summary

Scale Virtually LLC is seeking a Bookkeeper VA based in the Philippines to own day-to-day bookkeeping and financial recordkeeping for multiple LLCs using QuickBooks Online. You will enter and code transactions, reconcile bank and credit card accounts, maintain AP/AR records, and prepare books for weekly and month-end review, working independently within established procedures.

This role requires strong QuickBooks Online experience, meticulous reconciliation skills, and the ability to manage

Qualifications

• Must have strong QuickBooks Online experience.
• Experience reconciling bank and credit card statements.
• Ability to independently manage multiple LLCs.
• Execution-heavy bookkeeping with attention to detail.

Responsibilities

• Maintain QuickBooks Online records across multiple LLCs.
• Enter and categorize transactions per chart of accounts.
• Reconcile bank and credit card accounts and investigate discrepancies.
• Record invoices, receipts, payments, and deposits with supporting docs.
• Escalate unresolved transactions with context for management.

Skills

QuickBooks Online

Bank reconciliation

Independent work

Multi-entity bookkeeping

Job description

ROLE TITLE

Bookkeeper VA

We are looking for Virtual Professionals based in the Philippines.

You will own the day-to-day bookkeeping and financial recordkeeping for multiple LLCs/business entities, keeping QuickBooks Online, supporting documentation, and financial spreadsheets accurate and current.

This role is execution-heavy: you will enter and code transactions, reconcile bank and credit card accounts, maintain AP/AR records, match documentation to transactions, investigate discrepancies, and prepare books for weekly and month-end review.

You will work within established accounting procedures, the company chart of accounts, and coding standards. When something does not reconcile or a transaction is questionable, you are expected to investigate it within your authorized scope and clearly “

This is not a role for someone who needs daily supervision or who is only familiar with basic data entry. Strong QuickBooks Online experience, reconciliation experience, and the ability to independently manage multiple sets of books are required.

Core Responsibilities

QuickBooks & Transaction Management

• Maintain accurate, current QuickBooks Online records across multiple LLCs/business entities.
• Enter and categorize transactions using the company's established chart of accounts and coding system rather than creating inconsistent classifications.
• Record invoices, receipts, payments, deposits, intercompany transactions, and other financial activity with the appropriate supporting documentation.
• Review entered transactions for missing information, incorrect coding, duplicates, or inconsistencies before they flow into reporting.

Bank & Credit Card Reconciliation

• Reconcile assigned bank and credit card accounts against statements and verify that transactions and ending balances agree.
• Investigate discrepancies when balances or transactions do not match, including checking transaction coding and supporting documentation.
• Correct discrepancies and miscoded transactions when they fall within your authorized scope.
• Escalate unresolved, questionable, or potentially incorrect transactions with enough context for management to make a decision rather than simply flagging the issue.

Accounts Payable & Accounts Receivable

• Maintain AP and AR records by keeping vendor invoices, expenses, payments, deposits, and receivables current.
• Add and maintain vendor records and keep the vendor list accurate, organized, and current.
• Reconcile rental income and other expected payments against applicable records or reports.
• Identify late, missing, or inconsistent payments and report them for management review.
• Review AP/AR records for missing documentation or transactions that could prevent accurate financial reporting.

Financial Documentation & Recordkeeping

• Monitor designated email accounts for incoming invoices, receipts, statements