Virtual Assistant - Bookkeeper (Remote)

SmartScale360 Careers; Philippines; A distancia; PHP 457.000 - 547.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

10 Days PTO

Annual appraisal

Healthcare benefits

Career growth opportunities

Descripción de la vacante

SmartScale360 Careers is seeking an experienced Virtual Assistant - Bookkeeper (Remote) to support U.S.-based franchise businesses with accurate bookkeeping, financial reporting, and day-to-day accounting operations. You will help keep records organized, compliant, and up to date while supporting multiple entities.

The role emphasizes QuickBooks Online proficiency, attention to detail, and the ability to work independently in a remote setting from the Philippines.

Formación

• 2+ years of bookkeeping experience supporting U.S. businesses (franchise accounting experience is a plus).
• Proficient with QuickBooks Online (QBO).
• Experience with bank reconciliations, journal entries, month-end close, and financial reporting.
• Knowledge of P&L reporting, general ledger, and bookkeeping best practices.

Responsabilidades

• Maintain accurate bookkeeping records for multiple U.S.-based franchise businesses using QBO.
• Process and reconcile financial transactions (deposits, feeds, accounts, cards, loans).
• Record payroll journal entries from third-party providers.
• Prepare recurring journal entries for commissions, COGS, royalties, advertising, depreciation, interest, and month-end adjustments.
• Support month-end close and ensure records are complete and accurate.
• Generate P&L reports and assist with financial reporting and profitability tracking.
• Communicate with franchise owners regarding bookkeeping and financial inquiries.
• Assist with compliance documentation, audits, and tax preparation support.
• Coordinate vendor purchases and monitor orders for materials.
• Provide administrative and operational support as needed.

Conocimientos

Bookkeeping experience

QuickBooks Online

Bank reconciliations

Month-end close

P&L reporting

English communication

Remote work

Franchise/multi-location experience

Herramientas

QBO (QuickBooks Online)

Google Workspace

Microsoft Office

Slack/Zoom/Teams

ServiceMinder

Descripción del empleo

About the Role

SmartScale360 is hiring an experienced Virtual Assistant - Bookkeeper (Remote) to support U.S.-based franchise businesses through accurate bookkeeping, financial reporting, and day-to-day accounting operations. You'll help ensure financial records remain organized, compliant, and up to date while supporting multiple business entities.

If you're detail-oriented, highly organized, and experienced with QuickBooks Online, we'd love to hear from you.

Location: Remote (Philippines)

Schedule: U.S. Hours (Final schedule to be confirmed)

Salary: PHP 45,000/month

Benefits: 10 Days PTO | Annual Appraisal | Healthcare Benefits | Career Growth Opportunities

What You'll Do

• Maintain accurate bookkeeping records using QuickBooks Online (QBO) for multiple U.S.-based franchise businesses
• Process and reconcile financial transactions, including bank deposits, bank feeds, bank accounts, credit cards, and loans
• Record payroll journal entries from third-party payroll providers
• Prepare recurring journal entries for commissions, COGS, royalties, advertising, depreciation, interest, and other month-end adjustments
• Support the month-end close process and ensure financial records are accurate and complete
• Generate Profit & Loss (P&L) reports and assist with financial reporting and job profitability tracking
• Communicate with franchise owners regarding bookkeeping, account inquiries, and financial records
• Assist with compliance documentation, including insurance audits and tax preparation support
• Coordinate vendor purchases and monitor orders for job materials and supplies when needed
• Provide administrative and operational support as business needs evolve

What We're Looking For

• 2+ years of bookkeeping experience supporting U.S. businesses (franchise accounting experience is a plus)
• Strong proficiency in QuickBooks Online (QBO)
• Experience with bank reconciliations, journal entries, month-end close, and financial reporting
• Working knowledge of Profit & Loss (P&L) reporting, general ledger management, and bookkeeping best practices
• Familiarity with compliance documentation, audits, or tax preparation support
• Excellent attention to detail, analytical, and organizational skills
• Strong English communication skills (written and verbal)
• Ability to manage multiple priorities while working independently in a remote environment
• Experience supporting franchise or multi-location businesses is a plus
• Familiarity with ServiceMinder or similar field service software is an advantage

Tools You'll Use

• Accounting: QuickBooks Online (QBO)
• Productivity: Google Workspace & Microsoft Office
• Communication: Slack, Zoom, or Microsoft Teams
• Field Service: ServiceMinder (preferred)

Work-From-Home Requirements

• Laptop/PC: Intel i5 (or equivalent) with at least 8GB RAM
• Internet: Stable 100 Mbps connection
• Backup: Secondary internet connection, device, and power source

Schedule

• Work Schedule: To be confirmed by the client
• Availability: Must be available to work any day of the week
• Shift: Must be flexible to work U.S. business hours based on operational needs

Why Join SmartScale360

• Permanent remote work
• Competitive salary and performance bonuses
• Healthcare benefits
• Annual performance appraisal
• Career growth opportunities
• Work with established U.S.-based clients
• Join a supportive and collaborative remote team