Bookkeeper/ Executive Assistant

Remote VA; Philippines; Remote; PHP 2,326,934 - 3,490,401; Full time

Job summary

A virtual assistant company is seeking an experienced Bookkeeper/Admin Assistant. This role involves maintaining financial records, processing transactions with Netsuite and QuickBooks, and providing executive support. The ideal candidate should have over 3 years of experience, strong organizational skills, and communication proficiency. This position is remote, offering flexibility and the chance to work with senior executives.

Qualifications

• Minimum 3+ years of bookkeeping/accounting experience.
• Proficiency in Netsuite and QuickBooks (Online/Desktop).
• Experience managing financial statements and reconciliations.
• Strong administrative and executive support skills.
• Highly organized with exceptional attention to detail.

Responsibilities

• Maintain accurate financial records including accounts payable and receivable.
• Process invoices and payments using Netsuite and QuickBooks.
• Manage emails and document organization for senior executives.
• Handle calendar scheduling and meeting coordination.
• Assist with project management tasks.

Skills

Bookkeeping

Accounting

Netsuite

QuickBooks

Organizational skills

Communication skills

Attention to detail

Multitasking

Tools

Netsuite

QuickBooks

Job description

Bookkeeper/Admin Assistant

Location: Remote

About the Role:

We are looking for a Bookkeeper/Admin Assistant with strong financial expertise and administrative skills. The ideal candidate will have hands-on experience with Netsuite and QuickBooks, along with the ability to handle executive tasks such as scheduling, correspondence, and high-level organizational support.

Key Responsibilities:

• Bookkeeping & Accounting
  • Maintain accurate financial records, including accounts payable (AP) and accounts receivable (AR) transactions.
  • Process invoices, payments, and expense reports using Netsuite and QuickBooks.
  • Perform bank reconciliations and generate financial reports.
  • Ensure compliance with financial regulations and tax filing deadlines.
• Executive-Level Support
  • Manage emails, correspondence, and document organization for senior executives.
  • Handle calendar scheduling, appointments, and meeting coordination.
  • Assist with project management and administrative tasks to ensure business efficiency.
  • Conduct industry research and provide summaries to executives for decision-making.
  • Coordinate travel arrangements, expense tracking, and reporting.

Required Qualifications & Skills:

• Minimum 3+ years of bookkeeping/accounting experience.
• Proficiency in Netsuite and QuickBooks (Online/Desktop).
• Experience managing financial statements, reconciliations, and expense tracking.
• Strong administrative and executive support skills.
• Highly organized with exceptional attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Excellent written and verbal communication skills.
• Fluent in English (written and spoken).
• Confidentiality and professionalism in handling sensitive financial and executive matters.

Preferred Qualifications:

• Prior experience in executive assistance
• Background in financial reporting or accounting support.
• Familiarity with other accounting software tools.
• Strong problem-solving skills and ability to work independently.