Bookkeeper and Admin Assistant | AU Client | Remote, Part-Time

SourceU; Metro Manila; Remote; PHP 1,038,000 - 1,730,000; Part time

Job summary

SourceU is recruiting a Bookkeeper / Admin Assistant for an Australian trades business. This remote, part-time role (20 hours per week) lets you take ownership of day-to-day bookkeeping, payroll, invoices, and inbox management while working directly with the owner.

You'll use ServiceM8 and Xero, handle payments, reconciliation, and routine admin tasks. The position offers long-term potential to grow into a broader Personal Assistant role across additional businesses, with work aligned to AU

Qualifications

• Experience using ServiceM8
• Experience using Xero
• Comfortable managing bookkeeping tasks, including payroll, reconciliation, and basic compliance
• Prior bookkeeping or admin experience with a trades or field-service business

Responsibilities

• Balance books and keep financial records accurate
• Process payroll weekly (payroll day is Tuesday)
• Handle reconciliation and basic compliance tasks
• Issue invoices and follow up on payments
• Manage owner's inbox — handling routine admin directly and flagging what needs their attention
• Supporting scheduling and calls as needed

Skills

ServiceM8

Xero

Bookkeeping

Payroll

Reconciliation

Invoices

Inbox

Scheduling

Job description

Bookkeeper and Admin Assistant | AU Client | Remote, Part-Time

We're recruiting on behalf of an Australian professional window cleaning business, established for nearly 30 years, for a Bookkeeper / Admin Assistant to take ownership of day-to-day bookkeeping and admin. You'll work directly with the business owner — balancing the books, processing payroll, issuing invoices, and managing the inbox — so they can spend less time on admin and more time running the business.

This is a part-time role to start (20 hours a week), with genuine long-term potential to grow into a full-time Personal Assistant role supporting the owner across their other businesses as they scale.

What You'll Be Doing

• Balancing the books and keeping financial records accurate and up to date
• Processing payroll weekly (payroll day is Tuesday)
• Handling reconciliation and general compliance tasks
• Issuing invoices and following up on outstanding payments
• Managing the owner's inbox — handling routine admin directly and flagging what needs their attention
• Supporting scheduling and calls as needed

What We're Looking For

• Experience using ServiceM8
• Experience using Xero
• Comfortable managing bookkeeping tasks, including payroll, reconciliation, and basic compliance
• Comfortable issuing invoices and following up on outstanding payments
• Confident managing an inbox and handling routine admin correspondence
• Reliable internet connection and a proper remote work setup
• Available during agreed AU business hours, part-time (20 hours/week)

Nice to Have

• Prior bookkeeping or admin experience with a trades or field-service business
• Comfortable being trained into new tasks as the role expands over time
• Open to progressing into a broader Personal Assistant role supporting multiple businesses long-term

Why Apply

• Work directly with the business owner — no layers of management
• Genuine opportunity to grow into a full-time Personal Assistant role
• Same time zone as the Philippines — no odd hours or graveyard shifts