Bookkeeper & Accounts Payable Specialist

Elevateanddelegate; Philippines; Presencial; PHP 681 000 - 1 134 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Direct client work

Client payments handled by client

Flexible vacation aligned with client

Resumo da oferta

Elevate and Delegate in the Philippines is seeking a meticulous Bookkeeper & Accounts Payable Specialist. You will manage daily bookkeeping in QuickBooks Online, process vendor invoices, and convert POs to bills while flagging discrepancies for approval.

You will maintain PO/bill tracking, support purchasing, and assist with biweekly payroll. You will also generate client invoices, track AR, and reconcile payments, ensuring accurate financial records.

Qualificações

• Hands-on experience with QuickBooks Online and data-entry accuracy.
• Prior AP/AR, invoicing, or bookkeeping workflows in a small-business setting.
• Strong written English for client/vendor communications.
• High attention to detail and ability to follow multi-step processes.

Responsabilidades

• Bookkeeping in QuickBooks Online on a daily/weekly basis.
• Process vendor invoices and convert POs to bills, flag discrepancies for approval.
• Maintain PO/bill tracking spreadsheet and update status through workflow.
• Support purchasing coordination alongside PO/bill workflow.
• Support biweekly payroll processing and compile required payroll data.
• Generate and send client invoices and track AR aging.
• Apply and reconcile incoming payments in QuickBooks.
• Categorize transactions and maintain QuickBooks Projects with budget tracking.
• Update recurring reports (GM, yearly profit, master/budget).
• Provide W-9 and COI documents on request; route COI appropriately.
• Coordinate lien waiver notarization and document routing.
• Take on light project coordination tasks.

Conhecimentos

QuickBooks Online

AP/AR/Invoices

Data entry accuracy

Google Sheets

CRM: Pipedrive

Field service tool: Jobber

Attention to detail

Written English

Ferramentas

QuickBooks Online

Google Sheets

Pipedrive

Jobber

Descrição da oferta de emprego

Bookkeeper & Accounts Payable Specialist

Job Description - Bookkeeper & Accounts Payable Specialist

Description

Type: Full-time

Salary: up to $1500

Key Responsibilities

• Perform daily/weekly bookkeeping in QuickBooks Online.
• Process incoming vendor invoices, converting purchase orders to bills in QuickBooks and matching them against vendor invoices; flag discrepancies to Operations for approval before proceeding.
• Maintain the PO/bill tracking spreadsheet, updating status as items move from PO → bill → ready for payment.
• Support purchasing coordination alongside the PO/bill workflow.
• Support payroll processing every two weeks, including compiling technician pay and W-2 commission data for review.

Accounts Receivable

• Generate and send client invoices, including client-specific processes (national-account portals, etc.) per documented instructions.
• Track AR aging and follow up on outstanding invoices.
• Apply and reconcile incoming payments in QuickBooks.

QuickBooks & Financial Reporting

• Categorize transactions in QuickBooks and Ramp.
• Maintain QuickBooks Projects, including updating project stage (e.g., Deposit Pending → Needs to Order) and tracking budget vs. actuals.
• Update recurring reporting: the GM report, yearly profit tracking, and the master/budget report.
• Support data reporting on existing-customer engagement and lead activity as needed.

Insurance & Compliance

• Provide W-9 and Certificate of Insurance (COI) documents to customers and vendors on request.
• Route COI requests appropriately (insurance agent + certificate-holder distribution) and reply directly to the requesting customer.
• Track credential/subscription renewals tied to specific property-management accounts and flag renewal or cancellation decisions.
• Coordinate lien waiver notarization: route documents needing a notary to the internal notary, then submit the executed waiver back to the customer/GC.

General Admin

• Take on light project coordination/communication tasks as workflows mature.

Requirements

Qualifications

• Hands-on experience with QuickBooks Online — comfortable identifying and correcting data-entry issues independently, not just following a script.
• Prior experience with AP, AR, invoicing, or bookkeeping workflows in a small-business setting.
• Strong written English — this role emails customers and vendors directly on invoices, COIs, and compliance documents.
• High attention to detail and comfort following documented, multi-step processes exactly.
• Proficient with Google Sheets; comfortable picking up a CRM (Pipedrive) and field service tool (Jobber).
• Self-directed and reliable — able to run the recurring workflow independently after a training period.
• Discreet with financial and vendor information.

Benefits

• Client Relationship: You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently.
• Payments: All payments for your services will be handled by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you.
• Vacation Leaves and Holidays: While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client’s business needs and any specific policies or preferences they may have in this regard.