Bookkeeper
Focusinc Group Corp.
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Benefits offered by this job
Job summary
Focusinc Group Corp. is seeking a detail-oriented Bookkeeper to support our finance team in managing accounts payable, invoicing, and vendor transactions. The role emphasizes accuracy, timely processing, and internal collaboration to keep financial records clean.
You will handle AP tickets, reconcile prepayments, and resolve discrepancies while maintaining strong vendor relationships and contributing to month-end activities.
Qualifications
- Bachelor's degree in Accounting, Finance, Business Admin or related field.
- 1–2 years in bookkeeping, AP, or related finance role.
- Solid understanding of AP processes and vendor management.
- Experience with invoice processing, reconciliation, and ERP systems.
- Strong attention to detail and accuracy in financial records.
- Ability to investigate discrepancies and identify root causes.
- Excellent organizational skills with multiple open items.
- Strong written and verbal communication, proactive follow-through.
- Proficiency in Excel or Google Sheets; ERP experience preferred.
Responsibilities
- Manage AP tickets from receipt through resolution and completion.
- Request and follow up on outstanding invoices from vendors.
- Encode invoices into the accounting system accurately.
- Verify invoices against POs, receipts, and supporting docs.
- Monitor due dates and route invoices for approval and payment.
- Perform prepayment reconciliation and resolve issues.
- Investigate discrepancies (quantity, pricing, PO matches).
- Communicate professionally with vendors and internal teams.
- Assist month-end close and AP aging reviews.
Skills
Education
Tools
Job description
Since 2011, FGC+ has been committed to transforming US businesses through our all-inclusive outsourcing solutions. Through the years, we've built strong remote teams, developed customized processes, and provided exceptional customer service, helping companies soar to new heights. Our dedicated professionals excel in supporting a diverse range of industries with unmatched dedication.
Driven by our core values of Empathy, Reliability, Possibility, and Growth, we are focused on #IgnitingPossibility and helping each team member unlock their full potential. At FGC+, we offer more than just a job; we provide a nurturing environment where work-life balance, mentorship, employee engagement, and continuous learning are the pillars of your success.
Here, you are more than just an employee—you are part of a team where you can truly thrive and make a difference.
We are looking for a detail-oriented and organized Bookkeeper to support our finance and accounting operations. This role will be primarily responsible for managing accounts payable tickets, processing and encoding invoices, reconciling prepayments, monitoring invoice due dates, and ensuring the accuracy and completeness of vendor transactions.
The ideal candidate has a strong understanding of accounts payable processes, invoice reconciliation, vendor management, and bookkeeping principles. You will work closely with vendors and internal teams to investigate and resolve discrepancies, maintain accurate financial records, and ensure invoices are properly processed and paid on time.
This position requires excellent attention to detail, strong follow-through, analytical thinking, and the ability to manage multiple AP transactions and priorities in a timely manner.
Manage and monitor Accounts Payable (AP) tickets from receipt through resolution and completion.
Request invoices from vendors and proactively follow up on outstanding or missing invoices.
Receive, review, process, and accurately encode invoices into the accounting system.
Verify invoices against supporting documentation, purchase orders (POs), receipts, and other relevant records.
Monitor invoice status and ensure invoices are properly routed for approval and payment.
Track invoice due dates and proactively follow up on "balanced" invoices to help ensure timely payment.
Perform duplicate invoice checks to prevent duplicate processing and payments.
Maintain organized and accurate AP records and supporting documentation.
Perform prepayment reconciliation by matching invoices against existing prepayments and ensuring transactions are properly applied.
Research and investigate outstanding or unresolved prepayment issues.
Identify discrepancies between prepayments, invoices, and accounting records and coordinate appropriate resolution.
Ensure prepayment balances are accurately reflected and cleared when corresponding invoices are received.
Maintain proper documentation and tracking of prepayment-related transactions.
Investigate and resolve invoice discrepancies involving:
Quantity differences
PO mismatches
Pricing discrepancies
Incorrect or incomplete billing
Missing documentation
Duplicate invoices
Prepayment application issues
Coordinate with vendors and internal teams, including Purchasing, Operations, Receiving, and Finance, to resolve discrepancies promptly.
Follow up on unresolved issues and ensure appropriate corrective actions are completed.
Escalate complex or recurring issues to the appropriate stakeholders when necessary.
Identify recurring discrepancies and recommend process improvements to reduce future AP issues.
Communicate professionally with vendors regarding invoices, payment-related documentation, discrepancies, and outstanding items.
Follow up with vendors for missing, corrected, or updated invoices and supporting documents.
Maintain clear records of vendor communications and follow-ups.
Build and maintain positive working relationships with vendors and internal stakeholders.
Respond to AP-related inquiries in a timely and professional manner.
Maintain accurate and up-to-date financial and vendor records.
Ensure AP transactions are properly documented, coded, and recorded.
Assist with month‑end close activities related to accounts payable and prepayments.
Support AP aging reviews and help identify overdue or unresolved transactions.
Prepare reports, reconciliations, and documentation as requested by the Finance or Accounting team.
Identify opportunities to improve AP processes, documentation, controls, and turnaround times.
Perform other bookkeeping and accounting‑related duties as assigned.
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
- 1–2 years of experience in bookkeeping, accounts payable, accounting, or a similar finance-related role.
- Solid understanding of accounts payable and basic bookkeeping principles.
- Experience with invoice processing, invoice reconciliation, and vendor account management.
- Strong attention to detail and accuracy when reviewing financial transactions and supporting documents.
- Ability to investigate discrepancies and identify the root cause of invoice and payment issues.
- Strong organizational skills with the ability to manage multiple AP tickets, invoices, and follow‑ups simultaneously.
- Excellent follow‑through and ability to monitor outstanding items until resolution.
- Strong written and verbal communication skills for effective vendor and internal stakeholder coordination.
- Proficiency in Microsoft Excel or Google Sheets, including basic functions used for reconciliation and data analysis.
- Experience using an accounting or ERP system is highly preferred; experience with Acumatica is a plus.
- Ability to maintain confidentiality when handling financial and vendor information.
- Strong analytical and problem‑solving skills.
- Ability to work independently while also collaborating effectively with cross‑functional teams.
- Proactive mindset with a strong sense of ownership and accountability.
- A company culture based on our purpose to bring out the untapped potential, creativity, and success in people, partnerships, and brands.
- A culture built on the mission to develop high‑functioning teams by providing an environment of constructive support and inspiration where people grow personally and professionally
A market competitive total compensation/rewards package including:
- Day 1 HMO
- Competitive pay including incentives and generous allowances
- Payment of all statutory government benefits
- 25 days of annual paid leave some days are convertible to cash
- 13th month pay
- Onsite medical support
- Employee Engagement Events
- Employee Referral Program
- Skills, training for personal and professional development
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