Billing Coordinator

Hammerjack Pty Ltd; Philippines; On-site; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Free lunch meals

Onsite gym and fitness programs

Upskilling academy for career growth

State-of-the-art office facilities

Employee engagement activities

Job summary

Hammerjack Pty Ltd is seeking a Billing Coordinator to manage billing and accounts receivable in line with our financial policies. The role emphasizes billing analysis, accuracy, and timely invoicing while coordinating with AR, cost accountants, and operations teams.

Ideal candidates have 1–2 years of accounting experience, strong Excel skills (v-lookup, pivot tables), and excellent communication. This onsite position offers opportunities for process improvements and audit support.

Qualifications

• 1–2 years of accounting experience in a similar role.
• Proficient in Microsoft Office; intermediate Excel, including v-lookup and pivot tables.
• Ability to work in a fast-paced environment with strong organizational skills.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving abilities.
• Understanding financial processes, systems, controls, and reporting.

Responsibilities

• Process billing and accounts receivable in line with company policies.
• Create and manage new client accounts.
• Process monthly and one-time service billings from work tickets.
• Upload invoices via vendor portals (Corrigo, Coupa).
• Reconcile billing with management; resolve payment discrepancies.
• Assist with end-of-month closing and audit preparation.
• Provide reporting on client work orders and billing metrics.

Skills

Analytical thinking

Communication

Multi-tasking

Organizational skills

Attention to detail

Team player

Problem solving

Data reporting impact

Tools

Excel

Job description

Position Objective

The Billing Coordinator will handle all aspects of billing and accounts receivable in compliance with the company's financial policies and procedures. This pivotal position focuses on billing process improvements, billing analysis and accuracy, timely invoice processing, as well as responsibility for analyzing billing metrics, complex sales arrangements, and work orders. This position will work closely with the Accounts Receivable Manager, Cost Accountants, the Client Solution Center, the Operations team, as well as the Credit Manager on outstanding client balances.

Essential Duties and Responsibilities

• Creating new accounts
• Processing work tickets billing for onetime services
• Monthly billing recurring processing through excel template and PDFs
• Billing uploads through vendor portals, such as Corrigo and Coupa
• Processing debits, credits and refunds
• Invoice standard monthly billing and identify any revenue recognition issues
• Reconcile billing status with management
• Identify opportunities for process improvements and to strengthen internal controls
• Research and resolve payment discrepancies
• Analyze invoices to ensure client billing accuracy
• Assist with EOM closing process
• Assist in audit preparation (internal / external)
• Client Work Order review and reporting
• Other accounting duties and departmental projects to meet business needs

Requirements

Knowledge and Skill Requirements

• 1-2 years of experience in similar capacity
• General accounting experience a plus
• Proficient in Microsoft Office - Intermediate knowledge of Excel and key functions (v-lookup, pivot tables)
• Ability to work in a fast-paced environment
• Self-motivated with strong organizational/prioritization skills
• Ability to multi-task with close attention to detail
• Excellent verbal and written communication skills
• Dependable and team player
• Excellent analytical and problem-solving skills
• Demonstrates knowledge of financial processes, systems, controls and work streams
• Understand how data produced impacts internal & external reporting

Benefits

Why you'll love it here

• Free lunch meals, fruits, snacks, and beverages for employees assigned to onsite shifts
• Access to an onsite gym with a complimentary professional fitness instructor
• Weekly fitness activities and an annual fitness challenge with prizes of up to ₱70,000
• Weekly employee engagement activities with prizes of up to ₱3,000
• Free upskilling academy to support career growth and professional development
• State-of-the-art office facilities and modern workstations
• Access to employee amenities including sleeping quarters, game area, chat room, and shower rooms
• Fun, collaborative, and employee-focused work environment