Billing Assistant

Team Global Facility Solutions Inc.; Makati; On-site; PHP 201,000 - 335,000; Full time

Job summary

Team Global Facility Solutions Inc. in Makati City, Metro Manila is seeking a detail-oriented Billing Assistant to support the accounts team with accurate and timely invoicing. This full-time role focuses on processing invoices, reconciling billing records, and maintaining secure financial data.

You will work with Excel and accounting software, help with month-end activities, respond to client billing inquiries, and contribute to maintaining client relationships and financial reporting.

Qualifications

• Proficiency in Microsoft Excel and accounting software packages.
• Strong numerical and analytical skills with high accuracy in data entry and calculations.
• Excellent written and verbal communication skills in English.
• Ability to work independently and meet tight deadlines whilst maintaining quality standards.
• Strong organisational skills with the capacity to manage multiple billing tasks simultaneously.
• Customer service orientation with the ability to handle enquiries professionally and courteously.
• Knowledge of billing processes, invoicing and account reconciliation procedures.
• Preferred experience working in facility management, services or similar industries.
• Proficiency in SAP, QuickBooks or similar accounting software is an advantage.

Responsibilities

• Process and prepare invoices and billing documents for clients with accuracy and attention to detail.
• Record billing transactions in accounting systems and maintain organised financial records.
• Verify billing information and reconcile discrepancies between orders, deliveries and invoices.
• Follow up on overdue accounts and assist with collections activities.
• Respond to client enquiries regarding billing, invoices and payment terms.
• Prepare billing reports and present data to the accounts management team.
• Ensure all billing documentation complies with company policies and accounting standards.
• Support month-end and year-end closing procedures as required.
• Maintain confidentiality and data security of sensitive financial information.

Skills

Excel

Attention to detail

English communication

Time management

Tools

SAP

QuickBooks

Job description

About the role

Team Global Facility Solutions Inc. is seeking a detail-oriented and organised Billing Assistant to join our finance team. This is a full-time position based in Makati City, Metro Manila. As a Billing Assistant, you will play a crucial role in ensuring accurate and timely billing processes, supporting the accounts department in maintaining financial records and customer relationships. Your contributions will directly impact the financial efficiency and client satisfaction of our organisation.

What you'll be doing

• Processing and preparing invoices and billing documents for clients with accuracy and attention to detail
• Recording billing transactions in accounting systems and maintaining organised financial records
• Verifying billing information and reconciling discrepancies between orders, deliveries and invoices
• Following up on overdue accounts and assisting with collections activities
• Responding to client enquiries regarding billing, invoices and payment terms
• Preparing billing reports and presenting data to the accounts management team
• Ensuring all billing documentation complies with company policies and accounting standards
• Supporting month-end and year-end closing procedures as required
• Maintaining confidentiality and data security of sensitive financial information

What we're looking for

• Proficiency in Microsoft Excel and accounting software packages
• Strong numerical and analytical skills with high accuracy in data entry and calculations
• Excellent written and verbal communication skills in English
• Ability to work independently and meet tight deadlines whilst maintaining quality standards
• Strong organisational skills with the capacity to manage multiple billing tasks simultaneously
• Customer service orientation with the ability to handle enquiries professionally and courteously
• Knowledge of billing processes, invoicing and account reconciliation procedures
• Preferred experience working in facility management, services or similar industries
• Proficiency in SAP, QuickBooks or similar accounting software is an advantage

What we offer

At Team Global Facility Solutions Inc., we value our employees and provide a supportive work environment that encourages professional growth. We offer competitive remuneration packages, opportunities for career development within the accounting and finance department, and a collaborative team culture. We are committed to providing our staff with the tools and support they need to succeed in their roles, and we recognise and reward dedication and quality work. We welcome applications from candidates seeking a stable, full-time position with long-term growth potential.

About us

Team Global Facility Solutions Inc. is a leading facility management and services provider committed to delivering comprehensive solutions to our clients. With a focus on operational excellence and customer satisfaction, we provide integrated facility management services across various sectors. Our mission is to create safe, efficient and well-maintained facilities that enable our clients to focus on their core business. We pride ourselves on our professional team, innovative approaches and commitment to quality service delivery.