Bid Administrator

WSP Global Inc.; Pasig; On-site; PHP 360,000 - 540,000; Full time

Job summary

WSP Global Inc. is seeking a bid/proposals coordinator in Pasig, Philippines, to enhance submission quality by applying BD IMS and best-practice methods. You will support bid professionals and technical staff in developing compelling proposals for clients.

The role involves collaborating with the work winning team, creating templates, completing non-technical sections, and maintaining bid libraries. Strong English, MS Word, and MS Office skills are essential.

Qualifications

• Certificate in administration, marketing, communications, journalism or equivalent experience.
• Typically 2+ years’ experience in bidding, marketing, communications, journalism, or administration
• Demonstrated proficiency in MS Word

Responsibilities

• Collaborate with the work winning team to coordinate and develop innovative, compelling, and quality proposals and other tasks in response to EOI, RFP, RFQ, etc.
• Create proposal submission templates to the client’s instructions (MS Word)
• Completing non-technical sections, returnable schedules, standard company information and appendices required for the tender
• Contribute to the company’s libraries of CVs, project sheets, standard proposal content, etc.
• Be proactive in coordinating bid actions to keep bids on track, ensuring all deadlines are met, and escalating concerns to business leaders if deadlines are at risk
• Perform other pursuit and proposals-related tasks as required
• Sourcing content from internal, digital libraries
• Proofing of pre-written material
• Formatting bid submissions in line with WSP’s brand guidelines
• Working with Graphic Design team to develop and submit professional bids
• Perform other pursuit and proposals-related tasks as required

Skills

English communication

Adaptability

Attention to detail

Team collaboration

Education

Certificate in administration/marketing/communications/journalism

Tools

MS Word

PowerPoint

MS Teams

Job description

• Pasig City, National Capital Region (NCR), Philippines
• National Capital Region (NCR), Philippines

Job Description

The position helps raise the quality of our bid submissions by applying WSP's Business Development Integrated Management System (BD IMS) and bidding best practice methods to proposal submissions. This role will support the team of bid professionals and technical staff in developing bid submissions for our clients.

Responsibilities

Collaborate with the work winning team to coordinate and develop innovative, compelling, and quality proposals and other tasks in response to EOI, RFP, RFQ, etc.

Create proposal submission templates to the client’s instructions (MS Word)

Completing non-technical sections, returnable schedules, standard company information and appendices required for the tender

Contribute to the company’s libraries of CVs, project sheets, standard proposal content, etc.

Be proactive in coordinating bid actions to keep bids on track, ensuring all deadlines are met, and escalating concerns to business leaders if deadlines are at risk

Perform other pursuit and proposals-related tasks as required.

Sourcing content from internal, digital libraries

Proofing of pre-written material

Formatting bid submissions in line with WSP’s brand guidelines

Working with Graphic Design team to develop and submit professional bids

Perform other pursuit and proposals-related tasks as required

Qualifications

• Certificate in administration, marketing, communications, journalism or equivalent experience.
• Typically 2+ years’ experience in bidding, marketing, communications, journalism, or administration
• Demonstrated proficiency in MS Word

Demonstrated English verbal and written communication, strong computer skills

Proficiency in MS Office applications, particularly Word, PowerPoint and Teams

Flexible and able to adjust with multiple demands and/or shifting priorities

Experience in professional services is preferable.