Bank Executive Assistant

Equicom Savings Bank, Inc.; Philippines; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Competitive salary & benefits

Guaranteed bonus

Career development

Mentoring from top management

Dynamic work environment

Job summary

Equicom Savings Bank, Inc. is seeking a proactive Executive Assistant to the CEO to provide comprehensive administrative support. You will manage calendars, coordinate meetings, handle confidential information, and ensure smooth communication between executives and stakeholders.

This on-site role requires professionalism, discretion, and the ability to multitask in a fast-paced environment while supporting strategic initiatives and special projects.

Qualifications

• Proven experience as an executive assistant or similar role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Discretion and confidentiality in handling sensitive information.
• Proficient in MS Office suite and other relevant software.
• Ability to prioritize tasks and work independently.
• Detail-oriented with a proactive approach to problem-solving.
• Bachelor's degree or equivalent experience preferred.

Responsibilities

• Calendar Management: manage executives' calendars, schedule meetings, and coordinate travel.
• Meeting Coordination: arrange internal and external meetings and take minutes.
• Communication: act as primary contact for executives, draft emails and reports.
• Travel Arrangements: book flights, hotels, and ground transport efficiently.
• Documentation and Filing: maintain electronic and physical files with discretion.
• Project Support: assist with special projects and collaborate with team members.
• Expense Management: process and track expense reports per policy.

Skills

Time management

Communication

Discretion

MS Office

Prioritization

Independent work

Stakeholder liaison

Education

Bachelor's degree

Tools

Outlook

Job description

Who Are We Looking For?

We're looking for a proactive Executive Assistant to the CEO.

Job Description:

Summary:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team.

The successful candidate will be responsible for managing schedules, coordinating meetings, handling confidential information, and ensuring smooth communication between executives and various stakeholders.

This role requires a high level of professionalism, discretion, and the ability to multitask in a fast-paced environment.

Responsibilities:

Calendar Management:

• Efficiently manage and coordinate executives' calendars, including scheduling and prioritizing meetings, appointments, and travel arrangements.
• Anticipate scheduling conflicts and proactively resolve them to optimize executives' time.

Meeting Coordination:

• Arrange and organize both internal and external meetings, ensuring all necessary resources and materials are prepared.
• Take minutes during meetings, track action items, and follow up on outstanding tasks.

Communication:

• Act as a primary point of contact for executives, handling correspondence and phone calls with professionalism and discretion.
• Draft and proofread emails, reports, and other documents on behalf of executives.

Travel Arrangements:

• Coordinate and book travel arrangements, including flights, accommodations, and ground transportation, ensuring efficiency and cost-effectiveness.

Documentation and Filing:

• Maintain and organize electronic and physical files, ensuring easy accessibility for executives.
• Handle confidential information with the utmost discretion and sensitivity.

Project Support:

• Assist with special projects and initiatives, providing administrative support as needed.
• Collaborate with other team members to ensure seamless execution of tasks.

Expense Management:

• Process and track expense reports in a timely and accurate manner, adhering to company policies.

Qualifications:

• Proven experience as an executive assistant or similar role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Discretion and confidentiality in handling sensitive information.
• Proficient in MS Office suite and other relevant software.
• Ability to prioritize tasks and work independently.
• Detail-oriented with a proactive approach to problem-solving.
• Bachelor's degree or equivalent experience preferred.

MINIMUM QUALIFICATIONS:

• Candidate must possess at least Bachelor's/College Degree, in any field.
• With good personality and above average communication skills
• Computer literate

Employment type: Full-time

Work Arrangement: On-Site

Why choose us?

• Competitive Salary and Benefits package
• Guaranteed Bonus
• Opportunities for enhanced learning
• Personal mentoring from the top management
• Fast-paced highly dynamic work environment
• Make a positive Impact in a culture that supports success
• Training and Career Development
• Great Place to Work!