Back Office Specialist (Payroll)

Spectra360; Cebu City; On-site; PHP 268,000 - 279,000; Full time

Benefits offered by this job

Attendance bonus

Government contributions

Free coffee

HMO & Life Insurance

Paid time off

Annual appraisal

5 day work week

Dress down Fridays

Job summary

The 360 Companies is seeking a Back-Office Specialist (US Payroll) to join our Cebu team. This on-site role offers a competitive salary and day-one benefits, with night-shift hours from 11pm-8am or 12am-9am local Philippine time. Hybrid setup may be possible upon regularization.

Work location is 100% on-site at Cebu IT Park, Cebu City, with a five-day work week and a comprehensive benefits package including HMO and life insurance, attendance bonus, and paid time off.

Qualifications

• Good English communication skills (written and verbal).
• Strong sense of urgency and attention to detail.
• Reliable, detail oriented, and able to meet deadlines.
• Able to handle confidential information.
• Experience with a US line of business in back office or customer support.
• Hands-on experience with accounting software (QuickBooks).
• Preferably graduate of BS Accountancy, Finance, or related course.

Responsibilities

• Payroll processing: weekly extraction of tear sheets and timecard approvals.
• Communicate payroll issues with branches via phone, SMS, and email.
• Process timecards in Bullhorn Back Office (BBO), VMS, or emails.
• Handle sick pay, off cycles, and supplements.
• Address payroll inquiries from branches and talents; escalate when needed.
• Handle VOEs and HR/corporate queue calls.
• Manage MHT enrollment and placement creation related to MHT.
• Ensure invoice entries are correct to avoid billing/reporting discrepancies.
• Additional tasks may be assigned as needed.

Skills

Good English Communication

Sense of urgency

Reliable and detail oriented

Meet deadlines

US back-office experience

QuickBooks experience

Education

BS Accountancy/Finance or related

Tools

QuickBooks

Job description

The 360 Companies, a high-growth staffing firm, is seeking highly motivated Back-Office Specialist (US Payroll) to join our dynamic team!

We offer a competitive salary, and excellent benefits that start on day one!

• Mondays to Fridays || 11pm-8am/ 12am-9am Local PH
• Work Location: 100% On-Site, Cebu IT Park but Hybrid Setup Upon Regularization
• Salary Range: Php24,000 - Php25,000 per month

BENEFITS:

• Monthly Perfect Attendance Bonus of Php2,000
• Complete Government Contributions
• Fun, Friendly, and Non-toxic Environment
• Free Coffee every day!
• HMO and Life Insurance on day 1
• Paid Time Off
• Annual Appraisal (Based on Performance)
• 5 Day Work Week
• Anniversary Bonus
• Dress Down Fridays!

Qualifications:

• Good English Communication Skills (Written and Verbal)
• With a great sense of urgency
• Reliable and Detail oriented
• Ability to meet deadlines and handle sensitive/confidential information
• Ideally has worked for a US Line of Business/Account in back office or customer support
• Hands on experience in accounting software (QuickBooks)
• Preferably a graduate of BS Accountancy, Finance, or related course

RESPONSIBILITIES:

Payroll:

• Weekly extraction of tear sheets showing branch record of new hires
• Contacts talents and clients through phone, SMS, and email to complete timecards and timecard approvals in a timely manner
• Processes timecards and timecard approvals received either through Bullhorn Back Office (BBO), VMS, emails, etc.
• Processes Sick pay requests, Off Cycles, and Supplementals
• Communicates with the branches any talent payroll related issues (through fortnight meetings and on a daily basis)
• Handles any payroll related inquiries from the branches regarding check issuance, payroll calculation, lost checks, direct deposits, etc.
• Handles payroll related inquiries from the talents and escalates to the branches complicated issues when necessary
• Takes charge of incoming VOEs
• Takes charge of incoming calls to HR/corporate queue
• Takes charge of talent MHT enrollment and monitoring (Also takes charge of Job and placement creation related to MHT)
• Ensures that invoice entries are correct to avoid billing and reporting discrepancies.
• Other functions and tasks may be assigned (depending on business need)

Reports:

• Weekly payroll status update
• Weekly MHT monitoring report
• VMS Rates Audit
• Invoices Audit (Hours and Rates)
• IQN Audit
• Off cycle report
• Branch Meeting Report
• GP tracker (backup)
• New Hire Spreadsheet
• Talent Termination Report
• "Placements created after hire date" Report
• Samba Safety Report
• Driver Preapproval/Final Approval Report
• Lacking Requirements Report (I9/Everify and all other requirements)

NOTE: Additional reports may be assigned when necessary