Aviation Project Document Control Specialist

Planate Management Group; Capas; On-site; PHP 400,000 - 700,000; Full time

Job summary

Planate Management Group is seeking a seasoned Document Specialist to lead control and maintenance of aerodrome project documentation. The role ensures accurate, updated records, efficient distribution, and compliance with quality standards across engineering and infrastructure documents.

You will manage document workflows, liaise with project teams and government/contractors, and maintain registers and status reports to support project execution.

Qualifications

• Bachelor’s Degree holder.
• At least seven (7) years of relevant experience as a Document Specialist.
• Strong knowledge of document control systems, records management, and project documentation processes.
• Experience in managing technical documentation, drawings, reports, and correspondence for construction or infrastructure projects.
• Proficient in Microsoft Office applications and document management systems.
• Excellent organizational, communication, coordination, and record-keeping skills.

Responsibilities

• Maintain and manage project document control systems, ensuring proper filing, tracking, revision control, and distribution of project documents.
• Monitor the submission, review, approval, and archiving of technical documents, drawings, reports, and correspondence.
• Ensure all project records and documentation are accurate, complete, and maintained in accordance with established procedures and quality standards.
• Coordinate with project teams, contractors, consultants, and stakeholders regarding document submissions and document control requirements.
• Prepare and maintain document registers, transmittals, logs, and status reports to support project execution.
• Support project management by ensuring timely retrieval, compilation, and reporting of project documentation.
• Perform other responsibilities associated with this position as may be appropriate.

Skills

Document control

Records management

Project documentation processes

Communication

Education

Bachelor’s Degree

Tools

Microsoft Office

EDMS

Document management systems

Job description

Planate Management Group is seeking a seasoned Document Specialist to lead control and maintenance of aerodrome project documentation. The role ensures accurate, updated records, efficient distribution, and compliance with quality standards across engineering and infrastructure documents.

You will manage document workflows, liaise with project teams and government/contractors, and maintain registers and status reports to support project execution.