Document Specialist

Planate Management Group; Porac; On-site; PHP 420,000 - 720,000; Full time

Job summary

Planate Management Group is seeking a seasoned Document Specialist in the Philippines to oversee control, organization, and maintenance of aerodrome project documentation. You will ensure all records, drawings, reports, and submissions are current and properly distributed according to procedures and ISO-quality standards.

Responsibilities include maintaining document control systems, coordinating with project teams and agencies, preparing registers and logs, and supporting management with timely

Qualifications

• Bachelor’s degree required.
• Minimum 7 years as a Document Specialist.
• Strong knowledge of document control, records management, and project docs.
• Experience with construction or infrastructure project documentation.
• Proficiency in Microsoft Office and EDMS tools.

Responsibilities

• Maintain and manage project document control systems with revision tracking.
• Coordinate submission, review, approval, and archiving of documents.
• Ensure accuracy and confidentiality of project records and docs.
• Coordinate with teams, contractors, and stakeholders on document submissions.
• Prepare document registers, logs, and status reports to support execution.
• Assist project management with timely retrieval and reporting of documents.

Skills

Document control

Records management

Project documentation

Engineering drawings

Education

Bachelor’s Degree

Tools

Microsoft Office

EDMS / Document management systems

Job description

The Document Specialist shall be responsible for the control, management, organization, and maintenance of project documentation for aerodrome projects. The role ensures that all project records, technical documents, correspondence, reports, drawings, and submissions are properly maintained, updated, and distributed in accordance with project requirements, document control procedures, and quality management standards.

Key responsibilities

• Maintain and manage project document control systems, ensuring proper filing, tracking, revision control, and distribution of project documents.
• Monitor the submission, review, approval, and archiving of technical documents, drawings, reports, and correspondence.
• Ensure all project records and documentation are accurate, complete, and maintained in accordance with established procedures and quality standards.
• Coordinate with project teams, contractors, consultants, and stakeholders regarding document submissions and document control requirements.
• Prepare and maintain document registers, transmittals, logs, and status reports to support project execution.
• Support project management by ensuring timely retrieval, compilation, and reporting of project documentation.
• Perform other responsibilities associated with this position as may be appropriate.

Qualifications

• Bachelor’s Degree holder
• At least seven (7) years of relevant experience as a Document Specialist.
• Strong knowledge of document control systems, records management, and project documentation processes.
• Experience in managing technical documentation, engineering drawings, reports, and correspondence for construction or infrastructure projects.
• Proficient in Microsoft Office applications and document management systems.
• Excellent organizational, communication, coordination, and record-keeping skills.
• Ability to manage multiple document workflows while maintaining accuracy and confidentiality.
• Experience in airport, aerodrome, engineering, or major infrastructure projects.
• Knowledge of ISO-based document control and quality management systems.
• Familiarity with electronic document management systems (EDMS) and project collaboration platforms.
• Experience working with government agencies, consultants, contractors, and international project teams.

Why Planate?

Planate Management Group South East Asia Corp (PMG SEAC) is a multi-disciplinary team of highly skilled and experienced professionals dedicated to providing comprehensive support to our clients. Our mission is to deliver the highest quality and most cost-efficient business support services, contributing to the success of our clients and their organizations globally. We strive to become one of the most reliable and trusted providers of business support services.

Joining the Planate team opens you to an experience working for a Global company where you are among a team that is considered a premier trusted partner for planning, design, engineering, asset management, and professional service solutions anytime, anywhere. We Take Care of Our Own; Personally, and Professionally, Up and Down The Line.

We’d love for you to be a part of our Global workforce, helping us serve as an effective and integrated partner to advance every client's mission!