Commercial Real Estate Marketing & Administration Assistant

Admin24Seven; Angeles; On-site; PHP 335,000 - 446,000; Full time

Job summary

Admin24Seven is seeking a Marketing and Administration Assistant to support an Australian commercial real estate team from Marquee Mall. You will create professional Memorandums, brochures and marketing collateral using InDesign, while handling day-to-day admin, campaigns and property listing tasks.

Ideal candidates have strong InDesign and Photoshop skills, plus experience in marketing coordination and CRM maintenance, with excellent English communication in a fast-paced real estate environment.

Qualifications

• Intermediate to advanced Adobe InDesign skills are essential.
• Experience in marketing coordination or admin support preferred.
• Strong attention to detail and ability to follow brand guidelines.

Responsibilities

• Prepare Information Memorandums, submissions, and proposals using InDesign.
• Create e-brochures, email campaigns, and digital marketing materials.
• Do basic image editing in Photoshop for marketing assets.
• Maintain property listing data, CRM records, and campaign trackers.
• Prepare templated internal and client reports from templates and brand guidelines.
• Assist with CRM/database maintenance and file management.
• Coordinate marketing collateral and listing requirements for campaigns.

Skills

InDesign proficiency

Marketing coordination

Attention to detail

Administrative support

English communication

Tools

Adobe InDesign

Photoshop

Microsoft Office

Excel

CRM software

Job description

About the role

We are seeking a highly organised and detail-oriented Marketing and Administration Assistant to support an Australian commercial real estate team from our Marquee Mall office. This role is suited to someone with strong Adobe InDesign skills who can create professional Information Memorandums, submissions, brochures and other marketing collateral, while also assisting with day-to-day administration, campaign coordination and property listing tasks. The successful candidate will have a proactive attitude, excellent attention to detail and the ability to manage multiple projects in a fast-paced commercial property environment.

Key responsibilities

• Prepare and update Information Memorandums, submissions, proposals and presentation documents using Adobe InDesign, ensuring all layouts are accurate, on-brand and client-ready.

• Create and coordinate e-brochures, email campaigns and digital marketing materials for approved contact groups and property campaigns.

• Complete basic image editing in Photoshop, including photo touch-ups, adding property boundary lines and preparing images for marketing use.

• Maintain property listing information, agent spreadsheets, CRM records and campaign tracking documents with a high level of accuracy.

• Prepare templated internal and client reports by sourcing information, checking details and presenting content in a clear and professional format.

• Assist with database entry, CRM clean-up, file management and general administrative support for the commercial real estate team.

• Coordinate marketing collateral and listing requirements, including ordering brochures, arranging signboards, preparing social media tiles, updating campaign materials and supporting other property listing tasks as required.

About you

• Intermediate to advanced Adobe InDesign skills are essential; Photoshop skills are highly regarded.

• Previous graphic design, marketing coordination or administrative support experience, ideally within commercial real estate or property, is preferred.

• Confident preparing Information Memorandums, submissions, brochures, reports and client-facing documents from templates and brand guidelines.

• Strong administration skills, including Microsoft Office, Excel spreadsheet updates, file organisation and CRM/database maintenance.

• Excellent written and verbal English communication skills, with strong spelling, grammar and proofreading ability.

• High attention to detail and the ability to follow instructions, check information and produce accurate work.

• Highly organised, proactive and able to prioritise multiple tasks across several active property campaigns.

• Able to work well both independently and as part of a team, with a flexible and solutions-focused approach.

• Comfortable liaising with internal team members, suppliers and clients regarding document updates, print production and marketing material requirements.

• Positive, enthusiastic and willing to learn new systems, processes and commercial real estate marketing requirements.