Associate HR Coordinator, Philippines

GRUNDFOS; Pasig; On-site; PHP 335,000 - 502,000; Full time

Benefits offered by this job

Flexible hours

Home working opportunities

Parental support

Annual bonuses

Health insurance

Retirement benefit

Volunteer leave

Job summary

Grundfos Philippines is seeking an Associate HR Coordinator to deliver high-quality HR operational support across the full employee lifecycle, from onboarding to offboarding, while ensuring compliance with local requirements. You will handle contracts, employee records, and system access as a key contact for new hires.

You will back up benefits administration, track milestones, and contribute to process improvements that enhance the employee experience.

Qualifications

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field.
• Strong organizational skills with the ability to manage multiple priorities while maintaining accuracy and confidentiality.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Excellent written and verbal communication and collaboration skills.

Responsibilities

• Coordinate end-to-end pre-employment requirements and onboarding activities, preparing contracts, documents, and system access while serving as the primary contact for new hires.
• Manage employee exit processes including resignation documentation, clearance activities, system updates, and coordination of final pay with payroll.
• Create, update, and maintain accurate employee records, contracts, amendments, and certificates in compliance with data privacy and audit requirements.
• Provide backup support for benefits administration, including enrollment, changes, and responding to employee inquiries.
• Track onboarding milestones, contract renewals, and document expirations using trackers and reporting tools.
• Identify and recommend process improvements to enhance HR operational effectiveness, compliance, and employee experience.

Skills

Organizational skills

Communication skills

Collaboration

Confidentiality

Education

Bachelor's degree in HR/Business/Psychology

Tools

Microsoft Office (Excel, Word, Outlook)

Microsoft Copilot

Job description

Are you passionate about creating seamless employee experiences from day one through every stage of the employee journey? Then join us in our mission to pioneer smarter solutions for moving and transforming water, reducing energy consumption, and enhancing quality of life for people.

As our new Associate HR Coordinator, Philippines, you will be delivering high-quality HR operational support across the full employee lifecycle — from onboarding new hires and managing employee records to coordinating offboarding processes — all while driving continuous improvement and ensuring compliance with local requirements. You'll be part of a diverse, supportive and inclusive culture, that celebrates our differences and puts people first by fostering growth, well-being, and a sense of belonging.

What you will be doing

As a key part of the Country HR Philippines team, you'll create impact by Ensuring every employee touchpoint is handled with accuracy, care, and professionalism — directly shaping how people experience working at Grundfos.

Your main responsibilities include:

• Coordinate end-to-end pre-employment requirements and onboarding activities, preparing contracts, documents, and system access while serving as the primary contact for new hires
• Manage employee exit processes including resignation documentation, clearance activities, system updates, and coordination of final pay with payroll
• Create, update, and maintain accurate employee records, contracts, amendments, and certificates in compliance with data privacy and audit requirements
• Provide backup support for benefits administration, including enrollment, changes, and responding to employee inquiries
• Track onboarding milestones, contract renewals, and document expirations using trackers and reporting tools
• Identify and recommend process improvements to enhance HR operational effectiveness, compliance, and employee experience

What makes you a great fit

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field
• Strong organizational skills with the ability to manage multiple priorities while maintaining accuracy and confidentiality
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Excellent written and verbal communication and collaboration skills

It is a plus if you also have:

• 1+ year of experience in HR administration, operations, records management, or customer support
• Knowledge of Philippine labor law and HR practices
• HR-related certification or training, and familiarity with Microsoft Copilot

Why you will love working here

• A working environment built around your needs, with flexible hours, home working opportunities and parental support.
• Annual bonuses, health insurance, retirement benefit, and a strong focus on well-being activities.
• Three days' additional paid leave for volunteering in your community.
• Access to on-demand training and learning sessions and carefully structured programmes to pursue personal and professional development opportunities.

We are inclusive! Celebrating and valuing our differences helps us see possibilities where others can't. We therefore welcome and encourage applications from all abilities, experiences, and backgrounds.

Are you ready to unlock possibilities at Grundfos?

To get to know us better, follow us on LinkedIn or visit grundfos.com