Associate HR Coordinator, Philippines

Grundfos GmbH; Pasig; Hybrid; PHP 469,000 - 737,000; Full time

Benefits offered by this job

Flexible hours

Home working opportunities

Parental support

Annual bonuses

Job summary

Grundfos is hiring an Associate HR Coordinator in Pasig to deliver HR operational support across the full employee lifecycle, including onboarding, records management, and offboarding coordination. The role requires attention to data privacy, compliance, and a proactive approach to process improvements.

You will join a diverse, inclusive team and support benefits, payroll coordination, and HR tools while enabling a seamless employee experience in a hybrid work environment.

Qualifications

• Bachelor's degree in HR, psychology, business administration, or related field.
• 1+ year HR administration, operations, records management, or customer support.
• Knowledge of Philippine labor law and HR practices.
• HR-related certification or training, familiarity with data privacy.

Responsibilities

• Coordinate end-to-end onboarding, prepare contracts, and system access for new hires.
• Manage employee exit processes, resignations, clearances, and final pay with payroll.
• Create and maintain accurate employee records, contracts, and certificates.
• Provide backup support for benefits administration and employee inquiries.
• Track onboarding milestones, contract renewals, and document expirations.
• Identify and recommend process improvements to enhance HR operations.

Skills

Strong organizational skills

Excellent communication skills

Attention to detail

Team collaboration

HR operation support

Education

Bachelor's degree in HR / Psychology / Business Administration

Tools

Microsoft Office

Job description

Are you passionate about creating seamless employee experiences from day one through every stage of the employee journey? Then join us in our mission to pioneer smarter solutions for moving and transforming water, reducing energy consumption, and enhancing quality of life for people.

As our new Associate HR Coordinator, Philippines, you will be delivering high-quality HR operational support across the full employee lifecycle — from onboarding new hires and managing employee records to coordinating offboarding processes — all while driving continuous improvement and ensuring compliance with local requirements. You'll be part of a diverse, supportive and inclusive culture, that celebrates our differences and puts people first by fostering growth, well-being, and a sense of belonging.

What you will be doing

As a key part of the Country HR Philippines team, you'll create impact by Ensuring every employee touchpoint is handled with accuracy, care, and professionalism — directly shaping how people experience working at Grundfos..

Your main responsibilities include:

• Coordinate end-to-end pre-employment requirements and onboarding activities, preparing contracts, documents, and system access while serving as the primary contact for new hires
• Manage employee exit processes including resignation documentation, clearance activities, system updates, and coordination of final pay with payroll
• Create, update, and maintain accurate employee records, contracts, amendments, and certificates in compliance with data privacy and audit requirements
• Provide backup support for benefits administration, including enrollment, changes, and responding to employee inquiries
• Track onboarding milestones, contract renewals, and document expirations using trackers and reporting tools
• Identify and recommend process improvements to enhance HR operational effectiveness, compliance, and employee experience

What makes you a great fit

Above all, you are a detail-oriented and organized HR professional with strong communication skills, a commitment to accuracy, and a genuine desire to deliver an outstanding employee experience. We would also imagine that you have:

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field
• Strong organizational skills with the ability to manage multiple priorities while maintaining accuracy and confidentiality
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Excellent written and verbal communication and collaboration skills

It is a plus if you also have:

• 1+ year of experience in HR administration, operations, records management, or customer support
• Knowledge of Philippine labor law and HR practices
• HR-related certification or training, and familiarity with Microsoft Copilot

Why you will love working here

We care! Day to day, you can look forward to:

• A working environment built around your needs, with flexible hours, home working opportunities and parental support.
• Annual bonuses, health insurance, retirement benefit, and a strong focus on well-being activities.
• Three days' additional paid leave for volunteering in your community.
• Access to on-demand training and learning sessions and carefully structured programmes to pursue personal and professional development opportunities.

We are inclusive! Celebrating and valuing our differences helps us see possibilities where others can't. We therefore welcome and encourage applications from all abilities, experiences, and backgrounds.

To get to know us better, follow us on LinkedIn or visit grundfos.com

Workplace: Hybrid (office and home-working)

Job Location: Pasig City, National Capital Region, Philippines

Grundfos is one of the world’s leading water technology companies with more than 19.000 employees in 60+ countries all over the world. Our skills commit us to pioneering solutions to the world’s water and climate challenges and improve the quality of life for people. We dare to do things that others cannot or dare not do, as we believe innovation is not only a business opportunity, but an obligation. And what really matters to us is not short term profit, but the impact we make. By becoming part of our united powerful team, you too can drive this change no matter your role.

An inclusive team

We believe that the key to a work environment, where employees thrive and grow, is our ability to celebrate and value our differences in background, experiences and perspectives. In our recruitment process we welcome all professional people without consideration of age, colour, gender identity, national origin, physical or mental disability, ethnicity or religion.